Legal Bill Analyst - Walnut Creek, CA

Legal Bill Review Analyst

Presented by LHH Recruitment Solutions

Position Summary

LHH Recruitment Solutions is seeking a detail-oriented Legal Bill Review Analyst to support the Legal Bill Review team within a leading workers' compensation insurance organization. This role is responsible for the accurate review, analysis, adjustment, and processing of legal invoices to ensure compliance with company billing guidelines, cost-containment practices, and timely payment procedures.

The ideal candidate will have experience reviewing legal invoices, legal billing, workers' compensation claims support, or paralegal-related work. This is an excellent opportunity for professionals with strong analytical skills who enjoy working with legal documentation, applying billing guidelines, and maintaining data accuracy in a highly regulated environment.

Job Details

Position: Legal Bill Review Analyst

Location: Hybrid - Walnut Creek

Pay Rate: $25.00 - $28.00 per hour (DOE)

Type: Contract

Schedule: Full-Time, Monday-Friday

Day-to-Day Responsibilities

• Review and analyze legal invoices submitted by law firms for workers' compensation claims.

• Verify billing compliance with company guidelines, including:

• Maximum allowable fees

• Billing restrictions

• Duplicate charges

• Prohibited services

• Excessive or unreasonable billings

• Identify and apply appropriate billing adjustments when necessary.

• Ensure legal invoices are accurately entered and routed through the appropriate e-billing or claims management platforms.

• Classify legal services according to claim-related categories, including:

• Case in Chief activities

• Special Investigation services

• Recovery/Subrogation efforts

• Maintain accurate billing data and documentation within legal bill review and claims management systems.

• Collaborate with internal claims teams, legal vendors, and law firms to resolve billing discrepancies and payment questions.

• Monitor invoice workflow to ensure timely processing and payment.

• Assist in auditing billing records and maintaining compliance with established company procedures.

• Participate in process improvement initiatives focused on legal expense management and operational efficiency.

• Research and stay informed on legal billing trends, industry standards, and regulatory developments that impact legal billing practices.

• Escalate significant billing concerns, trends, or compliance issues to leadership.

• Support special projects, reporting requests, and departmental initiatives as assigned.

Key Responsibilities

Legal Invoice Review & Compliance

• Conduct detailed reviews of legal invoices to ensure adherence to company billing standards.
• Identify non-compliant charges, duplicate entries, unauthorized expenses, and billing inconsistencies.
• Apply appropriate adjustments and document findings accurately.

Billing Operations

• Ensure invoices are processed efficiently and accurately for payment.
• Maintain invoice integrity throughout the review and approval process.
• Coordinate invoice routing to appropriate departments and systems.

Data Management & Quality Control

• Maintain accurate records within legal bill review software and claims management platforms.
• Review data for completeness, consistency, and accuracy.
• Support audits and reporting activities as needed.

Vendor & Law Firm Communication

• Develop and maintain professional relationships with outside counsel and legal service providers.
• Communicate billing adjustments and payment-related inquiries professionally and accurately.
• Balance positive vendor relationships while protecting company financial interests.

Process Improvement

• Participate in departmental meetings and improvement initiatives.
• Recommend enhancements to legal billing workflows and review processes.
• Support implementation of best practices and operational efficiencies.

Required Qualifications

Education

• Bachelor's degree from an accredited college or university OR
• Paralegal Certificate/Certification required.
• Combination of education and relevant experience may be considered.

Experience

• Minimum 1 year of professional experience in one or more of the following areas:
• Legal billing
• Legal bill review
• Paralegal support
• Workers' compensation claims
• Insurance operations
• Legal administration
• Accounts payable or invoice review in a legal environment

Technical Skills

• Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Ability to quickly learn proprietary legal billing and claims systems.
• Experience with:
• CounselLink+
• CXP
• E-billing platforms
• Claims management software is highly preferred.

Analytical & Business Skills

• Strong attention to detail and accuracy.
• Excellent data entry and auditing skills.
• Ability to identify discrepancies and billing irregularities.
• Strong organizational and time-management abilities.
• Ability to handle multiple priorities while meeting deadlines.

Communication Skills

• Ability to read, understand, and interpret:

• Legal invoices

• Legal correspondence

• Legal briefs

• Claim records

• Legal opinions

• Ability to communicate findings clearly and professionally both verbally and in writing.

• Ability to work effectively with attorneys, claims professionals, management, and external vendors.

Mathematical Skills

• Ability to calculate percentages, ratios, rates, and billing adjustments.
• Strong numerical accuracy and problem-solving skills.

Reasoning & Judgment

• Ability to apply company policies and billing rules consistently.
• Strong critical thinking skills and attention to compliance standards.
• Ability to independently evaluate billing issues and determine appropriate resolutions.

Preferred Qualifications

• Paralegal Certification.
• Workers' compensation industry experience.
• Legal expense management experience.
• Prior experience reviewing attorney invoices or legal vendor billing.
• Experience working within insurance, risk management, claims administration, or legal operations environments.
• Familiarity with legal fee schedules, litigation billing practices, and cost-containment programs.

Pay Details: $25.00 to $28.00 per hour

Search managed by: Jason Timothy

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.