Job Title: Legal Assistant
Department: Foreclosure
Reports to: Foreclosure Manager/Supervisor
Location: Pompano Beach, FL
FLSA Status: Non-exempt
Job Summary
The Legal Assistant provides administrative and case support to attorneys and paralegals managing a high-volume foreclosure caseload. This role is responsible for assisting with document preparation, maintaining case files, coordinating communications, and tracking deadlines throughout the foreclosure process.
Key Responsibilities
Case Management & Intake
- Assist with the intake and setup of new lender foreclosure referrals
- Maintain and update case files within the firm’s case management system
- Ensure all case information is accurate and up to date
Document Preparation
- Prepare foreclosure-related legal documents, including answers, notices, motions, written correspondence to clients and supporting materials for attorney review
- Review documents for completeness and accuracy prior to filing
Court Filings & Deadline Tracking
- File legal documents through electronic court filing systems
- Monitor and track deadlines, hearing dates, and filing requirements
- Maintain detailed and accurate records of case activity
Communication & Coordination
- Communicate effectively with attorneys, paralegals, and team members
- Provide professional and courteous interaction with clients by email and telephone
Qualifications
- 1+ years of experience in Foreclosure procedures is preferred.
- Minimum education High school diploma/GED
- Experience with court filing systems is a plus
- Strong attention to detail and organizational skills
- Excellent written and verbal communication abilities
- Ability to work in a fast-paced, deadline-driven environment
- Capable of working both independently and collaboratively in a team environment
- Strong time management and multitasking skills