Talis Group’s company client is a Louisville Law firm specializing in Estate Planning, Probate, Medicaid and more. This firm is hiring a Legal Assistant, full time, Monday through Thursday 9am-5pm and Fridays from 9am-12:30pm. Casual half day Fridays! Wonderful east end location so no parking downtown! This position comes with paid time off, paid holidays and a 401k.
This is an ideal position for someone with compassion who prefers a calm atmosphere, a non-litigious area of law and half day casual Fridays!
HIGHLIGHTED DUTIES:
- Answer calls from potential or current clients.
- Greet clients in the office each day Monday through Thursday
- Prepare client letters from templates
- Set up new clients with a matter number, physical file, electronic file
- Help keep conference rooms clean for clients
- Handle mail in/out
- Print documents, assemble binders, scan and save signed documents
- Record Deeds (through Simplifile online account)
- Monitor inventory (paper, binders, office supplies) and order when needed
- Assist with payment of a few invoices each month
- Assist Owner with celebrations/team outings and other firm matters
- Help ensure attorneys’ files are ready for meetings
HIGHLIGHTED REQUIREMENTS:
- Previous administrative support experience in a professional office, legal support a plus, previous estate planning a plus.
- Candidate is a TEAM member who enjoys being of service to others
- Professional/polished interpersonal skills; instilling confidence when potential clients call/walk-in
- Accuracy and attention to detail is required for consideration
- Discrete/Trustworthy – everything is confidential in a legal environment
- Time management/prioritizing – evidence of skills tracking multiple tasks, ensuring follow up, not letting things slip off the radar
- Microsoft Office suite (Outlook, Word, printing envelopes, some very basic Excel).