Legal Assistant I
Salary
$41,000.00 Annually
Location
City Hall - 117 West Duval Street, Jacksonville, FL
Job Type
Appointed Employee
Job Number
2027-07347
Department
OFFICE OF GENERAL COUNSEL
Opening Date
10/19/2026
Closing Date
10/26/2026 11:59 PM Eastern
- Description
- Benefits
- Questions
Job Description
Provides entry level administrative support to assigned attorney(s).
Examples of Work
- Answers phones, routes calls, and takes messages.
- Processes incoming and outgoing mail, overnight packages, faxes, and deliveries.
- Scans, copies, files, and organizes paper and electronic documents.
- Maintains physical and electronic filing systems.
- Opens, closes, and archives legal files.
- Schedules meetings, appointments, and calendar entries for attorneys and staff.
- Tracks deadlines, hearing dates, and document due dates in calendars and case management systems.
- Prepares routine correspondence, labels, mailing envelopes, and basic forms.
- Assists with assembling, printing, and mailing pleadings, subpoenas, and other legal documents.
- Coordinates service and delivery of pleadings and subpoenas.
- Enters and updates information in databases and case management software.
- Conducts basic follow-up calls and emails regarding receipt of records, subpoenas, or scheduled appointments.
- Proofreads documents for formatting, spelling, grammar, and completeness.
- Performs other related duties as assigned.
Knowledge, Skills and Abilities
- Proficient in Word, WordPerfect, Outlook, Access and Excel data program management; knowledge of TABS3 software is a plus.
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Ability to concentrate and pay close attention to detail for up to 75 percent of the work time when evaluating legal matters.
- Ability to proofread materials for contextual, grammatical, typographical, or spelling errors.
- Interpersonal skills are critical in order to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
- Ability to operate standard office equipment such as computers, photocopiers and fax machines.
- Ability to perform mathematical functions.
- Ability to lift 20 pounds.
- Ability to schedule and manage attorney's appointments on calendar.
- Familiarity with electronic filing in CORE and/or ECF preferred.
Open Requirements/Supplemental Information
- A high school diploma or equivalent is required.
- One year of administrative experience is preferred.
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APPLICATION:
- A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov.
- Complete details for all relevant employment and volunteer work (employer, dates, number of hours worked per week, and duties) are required to verify your eligibility. Incomplete submissions may delay or disqualify your application.
- When meeting/basing qualifications on education, a copy of your college transcript is required with your application. U.S. transcripts do not need to be official, but must state your name, the school's name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.
VETERANS PREFERENCE:
- Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.
- If claiming veterans preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference. Failure to attach required documents will delay veterans preference status.
- If a candidate believes he or she was not afforded veteran's preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans' Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
OTHER IMPORTANT INFORMATION:
- Applicants must be legally authorized to work in the United States on a full-time basis.
- Please note residence is no longer required, but it is preferred.
- This position is in an office and is not a remote position.
- Please ensure your application includes all employers within the last 10 years.
- Part-Time and volunteer work experience may be considered if an applicant has worked/volunteered 20 hours per week or more. If applying for a full-time position, these hours must add up to full-time equivalency. To receive consideration, complete work/volunteer history must be provided in the application.
- To ensure you receive email notifications, make "info@governmentjobs.com" a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.
The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.
www.coj.net/benefits
01
Do you have a high school diploma or equivalent?
02
The budgeted annual salary for this position is $41,000 . This is not negotiable. If selected, would you be willing to accept this position at this salary?
03
Do you have experience performing clerical, administrative, or general office support duties? If yes, briefly describe your experience. If no, write N/A.
04
If you answered yes to Question 2, indicate the organization(s) where you gained this experience. and include the name of the employer where you gained this experience.
05
Do you have experience answering telephone calls, directing calls, taking messages, or greeting visitors? If yes, provide a brief description of your experience. If no, write N/A.
06
Have you used Microsoft Office programs, such as Word, Excel, or Outlook? If yes, identify the programs you have used and briefly describe your experience. If no, write N/A.
07
Do you have experience with data entry, filing, scanning, copying, or organizing paper and electronic documents? If yes, briefly describe your experience. If no, write N/A.
08
Do you have experience sorting, distributing, or processing incoming and outgoing mail, correspondence, or other office documents? If yes, briefly describe your experience. If no, write N/A.
09
Do you have experience entering information into computer systems, maintaining records, or updating spreadsheets? If yes, identify the systems or programs you have used and briefly describe your experience. If no, write N/A.
10
Do you have experience providing general assistance to coworkers, supervisors, or members of the public? If yes, briefly describe the type of assistance you provided. If no, write N/A.
11
Are you comfortable performing routine clerical tasks that require attention to detail, accuracy, organization, and following established procedures? If yes, briefly describe any relevant experience or skills. If no, write N/A.
Required Question
Employer City of Jacksonville
Address 117 W. Duval St.
Suite 100
Jacksonville, Florida, 32202
Website http://www.coj.net/departments/employee-services.aspx