Legal Assistant - Corporate, Real Estate

ResponsibilitiesProvide comprehensive administrative support to corporate and real estate attorneys, including scheduling meetings, maintaining calendars, coordinating travel, organizing and updating matter files, and processing expense reports.Manage and track multiple corporate and real estate matters and advise attorneys and paralegals of upcoming deadlines, outstanding tasks, document needs, and transaction milestones.Organize and maintain electronic and physical real estate and corporate files.Organize and maintain attorneys' calendars and email folders.Communicate regularly and professionally with clients, opposing counsel, local municipalities, registries of deeds, secretaries of state, financial institutions, title companies, and other transaction participants.Proofread and format corporate and real estate documents, including deeds, mortgages, closing documents, corporate resolutions, correspondence, and related transaction materials.Prepare and assemble correspondence, notices, basic corporate forms, real estate closing materials, signature packets, and indexed document packages.Serve as witness and/or Notary Public to in-person document executions.Electronically search, file, and retrieve documents with registries of deeds, secretaries of state, and other public filing offices, as needed.Assist with entity formation and maintenance tasks, real estate transaction support, document execution logistics, and post-closing/post-transaction organization.Assist with billing, time entry, and administrative tasks as assigned.Support attorneys in preparing closing binders, transaction checklists, diligence materials, signature packets, and other corporate and real estate transaction deliverables.Requirements3+ years of professional experience working in a comparable administrative position.Strong written and verbal communication skills with exceptional attention to detail.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Excellent organizational skills and the ability to manage multiple projects and deadlines in a fast-paced environment.Self-starter with strong initiative and the ability to work both independently and collaboratively as part of a team.Interest in working for a law firm, preferably within corporate, real estate, or other transactional practice areas.Commitment to discretion and integrity due to exposure to sensitive and confidential information.Bachelor's degree preferred.Familiarity with document management systems is considered a plus.Certifications & QualificationsNotary Public#J-18808-Ljbffr