Our client is seeking an experienced Legal Assistant to support a busy Workers' Compensation Defense practice. This position is ideal for a highly organized legal professional who thrives in a fast-paced environment and enjoys working closely with attorneys to keep cases moving efficiently from inception through resolution.
The successful candidate will play a critical role in document preparation, case management, client communication, and litigation support while maintaining exceptional attention to detail and confidentiality.
Key Responsibilities
- Provide comprehensive administrative and legal support to Workers' Compensation Defense attorneys.
- Prepare, proofread, and finalize legal correspondence, pleadings, reports, and litigation documents.
- Transcribe legal dictation, including status reports, settlement documents, conference summaries, and case-related correspondence.
- Maintain accurate electronic and physical case files, calendars, and legal records.
- Prepare Pre-Trial Conference Statements, trial exhibits, settlement documents, hearing materials, and deposition binders.
- Coordinate attorney calendars, deadlines, hearings, depositions, and appointments.
- Communicate professionally with clients, opposing counsel, insurance carriers, medical providers, and court personnel.
- Accurately record billable time and maintain compliance with firm billing procedures.
- Utilize multiple legal software platforms and online systems while troubleshooting basic technical issues as needed.
- Handle incoming and outgoing telephone calls and assist with general office support.
- Perform additional legal and administrative duties as assigned.
Qualifications
- 3+ years of Legal Assistant or Legal Secretary experience within a Workers' Compensation Defense law firm.
- Strong understanding of workers' compensation litigation procedures and legal terminology.
- Advanced proficiency with Microsoft Office Suite, including Outlook and Word.
- Experience using Adobe Acrobat and cloud-based document management systems (Dropbox or similar).
- Excellent typing, proofreading, grammar, and written communication skills.
- Experience with Case Management Software is required; familiarity with VTransact and EAMS is highly preferred.
- Ability to manage multiple priorities while consistently meeting deadlines.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently while collaborating effectively with attorneys and legal staff.
Ideal Candidate
We're looking for someone who is:
- Highly organized and exceptionally detail-oriented
- Able to thrive in a fast-paced litigation environment
- Comfortable managing multiple priorities simultaneously
- A proactive problem solver with strong critical thinking skills
- Professional and client-focused
- A dependable team player who takes pride in producing high-quality work
- Comfortable learning and utilizing legal technology and case management software