Legal Assistant

About Discovery Senior Living

Discovery Senior Living is a family of companies that includes Discovery Management Group, Integral Senior Living, Provincial Senior Living, Morada Senior Living, TerraBella Senior Living, LakeHouse Senior Living, Arvum Senior Living, Discovery Development Group, Discovery Design Concepts, STAT Marketing, and Discovery At Home. With three decades of experience, the award-winning management team has been developing, building, marketing, and managing diverse senior-living communities across the United States. By leveraging its innovative “Experiential Living” philosophy across a growing portfolio in excess of 350communities and over 35,000 homes in nearly 40 states, and 19,000 dedicate employees, Discovery Senior Living is a recognized industry leader for performance, innovation and lifestyle customization and, today, ranks among the 2 largest U.S. senior living operators.

POSITION SUMMARY: 

The Legal Assistant supports the General Counsel and Legal Department at Discovery Senior Living (DSL) in a broad range of legal, corporate, regulatory, and administrative matters. The Legal Assistant assists with the preparation and coordination of legal documents and correspondence; supports resident discharge and eviction matters; coordinates Fair Market Value (FMV) documentation and related processes; assists with Residency Agreement updates; maintains corporate records and compliance filings; coordinates document execution; and assists with due diligence and other Legal Department projects. The position works closely with members of the Legal Department, community and operational teams, outside counsel, vendors, and other internal and external stakeholders to help ensure legal matters are handled efficiently and accurately.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Coordinates the discharge/eviction process for all communities, including drafting discharge letters, engaging and working with local eviction counsel, and coordinating spreadsheets for tracking discharges and evictions.
• Coordinates with vendors to obtain necessary fair market value documentation for leases; tracks and oversees FMV-related invoicing.
• Coordinates document signing, including obtaining signatures and notary services.
• Assists with due diligence requests and compiling necessary documentation.
• Manages entity annual reports and similar renewals while maintaining corporate compliance records.
• Answers and fields incoming calls in a professional manner.
• Assists with general corporate matters and archiving corporate documents.
• Provides general project support and administrative assistance as needed.
• Establishes and maintains relationships, credibility, and trust with clients, stakeholders, legal team members, and other colleagues.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION, TRAINING, AND EXPERIENCE:

• Five or more years of related legal assistant/legal secretary experience, preferably with an emphasis in corporate law and regulations, healthcare, and/or senior care.
• Four-year college degree.

Knowledge, Skills and Abilities:

• Language Ability:
  • Ability to communicate effectively in writing and verbally.
  • Ability to read, analyze, and interpret legal documents.
  • Ability to effectively present information to top management and/or boards of directors.
• Cognitive Demands:
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills:
  • Ability to use Microsoft Windows.
  • Must be proficient in Excel.
  • Ability to use email and the Internet.
• Competencies:
  • Ability to work under minimum supervision and demonstrate self-initiative and willingness to learn.
  • Must be detail-oriented.
  • Must be results-driven and goal-oriented.
  • Must be capable of working under pressure and meeting deadlines.
  • Ability to multi-task and complete assignments accurately and timely, often with changing priorities and short notice.
  • Strong interpersonal skills to establish and maintain effective relationships with team members, superiors, and business contacts in a professional, timely, and courteous manner.
  • Effective analytical, problem-solving, and conflict-resolution skills.

ENVIRONMENTAL ADAPTABILITY

• Works primarily indoors in a climate-controlled setting.
• Occasional travel of less than 5%.

PHYSICAL REQUIREMENTS

The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Team Member is regularly required to talk or hear. The Team Member is frequently required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The Team Member is occasionally required to stand and walk. The Team Member must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.