Legal Assistant 2 (Non-Permanent), Regulatory & Education Division - Internal Only

Legal Assistant 2 (Non-Permanent), Regulatory & Education Division - Internal Only

Salary

$48,048.00 - $64,512.00 Annually

Location

Multiple Locations Statewide, WA

Job Type

Agency Internal - Non-Permanent

Remote Employment

Flexible/Hybrid

Job Number

2026-08547

Department

Office of Administrative Hearings

Division

Regulatory & Education

Opening Date

10/12/2026

Closing Date

10/20/2026 11:59 PM Pacific

Salary Information

The high end of the salary range, Step M is typically a longevity step

• Description
• Benefits
• Questions

Description

Legal Assistant 2 (Non-Permanent)

Office of Administrative Hearings

Regulatory & Education Division

Internal Only

NOTE: This position is open to current OAH employees only. External applicants will not be considered.

NOTE: This appointment is anticipated to last up to twelve (12) months and may be extended based on budget and business needs.

NOTE: This position is eligible for full-time telework but may be required to report to an OAH facility on occasion. When working remotely, the alternate worksite must be located in Washington state.

The Opportunity

The Office of Administrative Hearings (OAH) is currently looking to fill two non-permanent Legal Assistant 2 (LA2) positions in our Regulatory & Education Division (REG). These positions will support the Work Zone Speed Camera (WZSC) caseload.

The LA2 position is critical to the successful completion of the OAH mission and contributes to the mission by providing legal support services to the agency. This includes scheduling, case management, arranging for interpreters or court reporters as needed, order formatting and development, creating and processing case-related documents, transmittal of records, ensuring timely and proper service of legal documents, managing case documents, data entry, and providing support to parties and Administrative Law Judges (ALJs).

This is a represented position under the Washington Federation of State Employees (WFSE)-General Government collective bargaining agreement.

About the Agency

The 1981 Legislature created OAH to offer Washingtonians an independent, fair, and neutral forum to hold administrative hearings on disputed matters referred by state and local government agencies. Operating out of field offices in Olympia, Tacoma, and Spokane Valley there are currently 230 employees, including 120 Administrative Law Judges (ALJs) who preside over administrative hearings involving unemployment insurance benefits, child support, food assistance, medical benefits, business and professional licensing, and more.

OAH conducts hearings for more than 30 agencies and 160 programs. Our referring agencies include the Employment Security Department (ESD), Department of Social and Health Services (DSHS), Department of Children, Youth, and Families (DCYF), Health Care Authority (HCA), Liquor and Cannabis Board (LCB), Department of Financial Institutions (DFI), the Office of the Superintendent of Public Instruction (OSPI), and others.

For more information about OAH, please visit our website at oah.wa.gov.

OAH Mission: To hear and independently resolve disputes between the public and state agencies with an impartial, quick, and easy to access process.

OAH Vision: All people of Washington can meaningfully participate in their hearing and understand the result.

OAH Values:

• Fairness and independence
• Diversity, equity, inclusion, and respect
• Performance excellence
• Integrity

OAH Goals:

• Performance Excellence: We deliver high quality, timely work.
• Convenience & Accessibility: We make it easy for people to do business with us.
• Diversity, Equity, Inclusion, & Respect: We promote diversity, equity, inclusion, and respect.
• Good Stewards: We are efficient, effective, and accountable.

OAH Offers:

• Work that is important and makes a difference
• In-house training and professional development opportunities
• Healthy work/life balance, including remote work options
• Comprehensive benefits package

This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position listed in this announcement.

Duties

Scheduling Cases:

• Process incoming requests for hearing, accurately inputting case and party information into the OAH case management system (PRISM).
• Schedule hearings and other case events, ensuring that hearings can be conducted and have decisions issued timely according to caseload requirements.
• Contact agency representatives and attorneys to determine availability and possible scheduling conflicts.
• Handle and process complex appeals, including analyzing information to determine the proper processes.
• Ensure each case party receives the necessary documents both prior and after their hearing.
• Plan, organize, and schedule workload.
• Make changes to scheduling and workflow processes in order to meet goals set by management.

Case Management:

• Processes requests from participants, parties, and ALJs.
• Track and organize incoming documents, and exercise independent judgment in reading documents received to assess the next appropriate action to be taken.
• Ensure all case information is accurate in PRISM and in all case files, and make appropriate and accurate case notes in PRISM to reflect current case status and case documents.
• Interpret office rules, WACs and RCWs for the caseload ensuring that all processes are followed and deadlines are met.
• Maintain constant, clear, and open communication with agency representatives, parties, attorneys and ALJs regarding case-related issues and scheduling changes.
• Take appropriate case action when return mail is received.
• Ensure that case files are prepared and complete prior to the hearing, with enough time for the ALJ to prepare for the hearing.
• Assist Legal Assistant 3 (LA3) in maintaining desk manual for assigned caseloads so that manuals are easy for back-up staff to use when needed.
• Notify Office Manager of potential high-profile cases where media attention is a possibility.
• Route all documents requiring ALJ attention to the appropriate ALJ.
• Refer all ALJ complaints and other miscellaneous documents requiring supervisory review to appropriate supervising ALJ or Division Chief.

Process Notices and Orders:

• Generate notices of hearing and notices of pre-hearing conference for all parties, ensuring that all notices are served timely according to caseload and agency requirements.
• Proof orders for punctuation, dates, headers/footers, names, etc. tracking errors and proofing data for ALJs.
• Provide back-up to Legal Office Assistants (LOAs) when needed to process outgoing notices, as well as publish initial decisions, defaults, dismissals, subpoenas, postponements, and other case-related documents.

Office Calendaring and Assignments:

• Ensure the hearing calendars are up-to-date and accurate.
• Monitor case deadlines and utilize PRISM dashboard for tracking case status.
• Schedule conference rooms and other locations for in-person hearings.

Accessibility to Hearings:

• Coordinate in-person hearings when needed.
• Arrange and manage interpreters, court reporters, or note-takers as needed for hearing following guidelines put forth by OAH Headquarters.
• Coordinate ADA accommodation requests with the agency ADA Coordinator.
• Ensure that all interpreter, court reporter, and note-taker information is accurately entered and updated in PRISM.
• When needed, work with the LA3 or Office Manager to set up safety and/or accessibility to OAH facilities.

Qualifications

Required Qualifications:

• Option 1: A high school diploma or equivalent AND two (2) years of experience in a legal environment supporting an attorney, Administrative Law Judge, Industrial Insurance Appeals Judge, review judge, or equivalent.
• Option 2: One (1) year of experience as a Legal Assistant 1 for the State of Washington.
• Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies or related field AND one (1) year of legal office experience.
• Option 4: A combination of four (4) years of college education and/or relevant experience.

Preferred Knowledge, Skills, and Abilities:

• Demonstrated skills in keyboarding/typing, filing, proofreading, grammar, spelling, and use of office equipment.
• Familiarity with the Revised Code of Washington (RCW), Washington Administrative Code (WAC), the Administrative Procedures Act (APA), and knowledge of citations, case type regulations and procedures, and various legal form requirements.

Statewide Equity Competencies:

• Take action to learn and grow: Curious about self and others. Takes responsibility for knowing own strengths and weaknesses. Uses their learning to make government programs and processes more efficient and effective to serve all of Washington.
• Take action to meet the needs of others: Flexible, adaptable, and customer service focused. Willing and able to empathetically respond to the unique needs of the people they work with and serve.

OAH Core Competencies:

• Accountability and dependability: Takes responsibility for actions and work quality. Meets deadlines, maintains accuracy, and works independently.

• Adaptability and flexibility: Adjusts to change and feedback, learns from experience, and seeks continuous improvement.

• Attention to detail: Ensures accuracy and thoroughness in work. Carefully reviews output to avoid errors.

• Communication effectiveness: Clearly conveys and receives information through speaking and writing and adapts to the audience.

• Ethics and integrity: Acts honestly, maintains confidentiality, follows rules, and responsibly and appropriately uses public resources.

• Relationship and team building: Develops and fosters trust, respect, and collaboration to support team members and team goals. Resolves disagreements constructively.

• Self-awareness and commitment to growth: Recognizes personal biases and how they impact communication and decisions. Seeks growth through reflection and learning.

Position-Specific Competencies:

• Active listening skills: Listens attentively, asks clarifying questions, confirms understanding, and responds with empathy.

• Customer focus: Provides services that meet or exceed customer expectations.

• Decision making and judgment: Makes timely, informed decisions using relevant data and standards, and demonstrates sound judgment through consistent, responsible, and thoughtful actions.

• Initiative: Proactively addresses tasks and problems with sound judgment and minimal supervision.

• Interpersonal effectiveness: Builds positive relationships and works effectively with diverse perspectives and teams.

• Knowledge retention: Effectively learns, retains, and applies new or updated information and procedures.

• Legal terms and citations: Understands and correctly uses legal terms, rules, and citation formats.

• Organization: Maintains a structured and orderly approach to managing tasks, information, and materials to ensure efficiency, accuracy, and timely completion of work. Efficiently maintains accurate records and effectively manages documents and schedules.

• Proofreading: Consistently identifies and corrects grammar, spelling, and punctuation errors. Ensures content accuracy and clarity.

• Reliable attendance: Maintains consistent attendance with minimal unplanned absences.

• Technology effectiveness: Uses technology accurately and effectively for communication, documentation, and workload management. Uses state-owned technology resources appropriately and ethically.

• Workload management: Handles tasks efficiently and independently, maintaining high-quality output.

Supplemental Information

How to apply:

To begin the online application process, click the green "Apply" button on this announcement at careers.wa.gov or governmentjobs.com. To be considered for this position, you must include the following information in your online application and complete the supplemental questionnaire. Application materials must clearly show how you meet the qualifications for the position in order to be considered.

Application must include:

• A letter of interest describing what interests you in this position and what makes you a viable and competitive candidate.
• A resume highlighting relevant experience AND a completed online application profile that includes education and employment history.
• A minimum of three professional references with your application, including at least one supervisor.
• A professional reference is defined as an individual who has either been paid to supervise your work or worked directly with you and can attest to your work performance, technical skills, and job competencies. If your references do not meet these criteria, please include non-related professionals, such as educators or other professional associates.

OAH is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email us at OAHHR@oah.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

Are you a current OAH employee?

• Yes
• No

02

Please select the option that best describes your combined education and/or experience that qualify you for this Legal Assistant 2 position.

• High school diploma or equivalent and two years of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent
• One year as a Legal Assistant 1
• A two-year degree in Legal Secretary Studies, Paralegal Studies or related field plus one year of legal office experience
• A combination of four years of college education and/or relevant experience
• I do not have any of the above combinations of education and/or experience

03

Please select the answer below that best describes your experience working in a legal office environment supporting an attorney, Administrative Law Judge, Industrial Insurance Appeals Judge, review judge, or equivalent.

• I do not have this type of experience, but am willing to learn.
• I have less than 1 year of this type of experience.
• I have at least 1 year but less than 2 years of this type of experience.
• I have at least 2 years but less than 3 years of this type of experience.
• I have at least 3 years but less than 4 years of this type of experience.
• I have 4 or more years of this type of experience.

04

If you have education and/or experience related to the legal field please briefly describe your major, relevant areas of study, and/or what type of responsibilities you have had in a legal office environment. If you do not have related education and experience please enter "N/A" in the box below.

05

Which of the following best describes your professional experience revising and correcting business or legal documents for grammar, punctuation, tone, and accuracy?

• I do not have this type of experience or related training, but am willing to learn.
• I have training and/or experience in revising/correcting these types of documents, but not in a legal environment.
• I have experience revising and correcting these types of documents in a legal environment, but may require additional training/experience.
• I independently revise and correct these types of documents and have done so in a legal environment.
• I have the above experience and have provided formal training or instruction to others in revising/correcting these types of documents.

06

Which of the following best describes your experience in a job that required knowledge of legal terminology in order to read and understand legal documents, and produce written and oral communication using legal terms?

• I have not worked in this type of environment, nor do I have any training in legal terminology, but Im willing to learn.
• I have received training in legal terminology, but do not have any professional experience.
• I have professional experience that required the usage of legal terms, but I may require additional training/experience.
• I have professional experience that required the usage of legal terms and feel comfortable using them on a daily basis.
• I have the above experience and have provided formal training or instruction to others in the usage of legal terms.

07

Which of the following best describes your experience preparing basic legal and/or judicial documents, such as pleading forms, motions, notices of hearings, briefs, and orders including applying rules regarding content, order of presentation, formatting, page limitations, etc.

• I do not have this type of experience, not any related training, but Im willing to learn.
• I have received training in preparing these types of documents, but I do not have any professional experience.
• I have utilized templates to prepare these types of documents.
• I have created these types of documents without an existing template, per instructions from an attorney or paralegal, and can do so independently.
• I have the above experience and have provided formal training or instruction to others in the preparation of these types of documents.

08

Please select the answer below that best describes your experience with accurately entering data and confidential information into computer applications and databases.

• Beginner (little or no experience, but interested and willing to learn)
• Developing (working knowledge)
• Skilled (occasionally with good accuracy)
• Intermediate (frequently with good accuracy)
• Expert (daily with high levels of accuracy)

09

Which one of the following best describes your highest level of Microsoft Word skills? (To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels; to qualify for the Expert level, you must also be able to perform the functions at the Basic, Intermediate, and Advanced levels.)

• I do not have enough skills to meet the definition of the Basic level below.
• BASIC: Create, save, preview and print a basic document; edit selected text; change font appearance; highlight text; format paragraphs with tabs, borders, shading and styles; page setup, use auto correct.
• INTERMEDIATE: Insert graphic objects and visual effects to a document; add tables to a document or convert tables to text; add watermarks, borders, headers and footers; use the word look up (thesaurus, dictionary); customize tables and charts; modify pictures in document; create customized graphic elements; use templates.
• ADVANCED: Insert content using quick parts; control text flow; perform mail merge function; uses macros for tasks; insert cover pages and table of contents; track changes and comments; insert bookmarks, footnotes and endnotes; add hyperlinks; cross-references and citations; link documents to excel worksheets; send document to PowerPoint; merge documents; redaction function; hide text; add digital signature, restrict access and use passwords; create, protect and automate forms.
• EXPERT: Able to use and train others in all Word functions listed above.

10

Which one of the following best describes your highest level of Microsoft Outlook skills? (To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels; to qualify for the Expert level, you must also be able to perform the functions at the Basic, Intermediate, and Advanced levels.)

• I do not have enough skills to meet the definition of the Basic level below.
• BASIC: Compose email messages; send and respond to messages; organize email into folders; create contact information; schedule appointments; schedule meetings, manage tasks and notes.
• INTERMEDIATE: Set calendar options; sort, find and filter messages; create distribution lists; share and delegate folder access; customize toolbar, menu bar, quick access tool bar and the To-Do bar; customize message options; assign, reply and track tasks; create public folders and send and post information.
• ADVANCED: Personalize with stationary and themes; create signatures; configure email security settings; group items and create search folders; apply conditional formatting; manage data files; create mail merge using contacts; archive messages.
• EXPERT: Able to use and train others in all Outlook functions listed above.

11

Which one of the following best describes your highest level of Microsoft Excel skills? (To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels; to qualify for the Expert level, you must also be able to perform the functions at the Basic, Intermediate, and Advanced levels.)]

• I do not have enough skills to meet the definition of the Basic level below
• BASIC: Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks
• INTERMEDIATE: Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using Pivot tables and Pivot Charts; insert and modify graphic objects in a worksheet
• ADVANCED: Create and edit macros; conditional formatting; apply data validation criteria; able to protect, share and merge files; trace cells and troubleshoot formula errors; uses data list outline; consolidate data and link workbooks; export and import text files and XML data; import data from the Web and create Web queries; analyze data using trend lines, Sparklines and scenarios
• EXPERT: Able to use and train others in all Excel functions listed above and uses advanced formulas, functions and arrays; uses information, date and time functions; uses advanced editing and formatting; advanced chart formatting; runs solver models and reports; embed and link information; set up customization including automation

Required Question

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov