Job Title: Legal Administrative Assistant / Office Administrative
Location: Westfield, New Jersey
Job Type: Full-Time
Salary: $45K to $55K Yearly
About Us
We are a boutique two-attorney elder law firm dedicated to providing compassionate, personalized, and high-quality legal services to our clients. We are seeking an experienced and detail-oriented Legal Administrative Assistant / Office Administrative to join our team in Westfield, New Jersey.
The ideal candidate is highly organized, proactive, professional, and capable of managing multiple priorities in a fast-paced legal environment while maintaining exceptional attention to detail. Candidates with accounting experience and/or Human Resources (HR) experience are strongly preferred, as the role may involve supporting administrative, financial, and personnel-related functions within the firm.
Key Responsibilities
- Manage and maintain attorney calendars, including scheduling appointments, meetings, court appearances, and deadlines.
- Coordinate communications with clients, courts, opposing counsel, and other parties.
- Answer and direct incoming phone calls in a professional and courteous manner.
- Prepare, format, proofread, and distribute legal documents, correspondence, and client communications.
- Maintain and organize case files, records, and legal documents.
- Track deadlines and ensure timely completion of tasks across multiple matters.
- Provide administrative and office support to attorneys as needed.
- Assist with client intake, appointment scheduling, and general office operations.
- Support basic accounting functions, including invoice tracking, expense management, billing coordination, and record keeping.
- Assist with HR-related administrative tasks, including employee documentation, onboarding support, benefits administration, and personnel record maintenance, as needed.
Qualifications
- Minimum of 2 years of experience as a Legal Administrative Assistant / Office Administrative or in a similar legal support role.
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Ability to prioritize multiple assignments and meet deadlines with accuracy.
- Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
- High level of professionalism, discretion, and attention to detail.
- Experience working in a law firm environment preferred.
- Experience in elder law, estate planning, probate, or related practice areas is a plus.
- Accounting, bookkeeping, payroll, or billing experience preferred.
- Human Resources (HR) administrative experience preferred.
What We Offer
- Competitive compensation based on experience.
- Collaborative and supportive work environment.
- Opportunity to work closely with experienced attorneys in a respected elder law practice.
- Stable, long-term career opportunity with a growing firm.
Preferred Candidate Profile: Legal Secretary with prior law firm experience who also possesses accounting/bookkeeping skills and, ideally, HR administrative experience.