Administrative Skills, Antitrust, Attorney, Audiovisual, Beverages, Biology, Calendar Management, Communication Skills, Community Support, Contract Management, Detail Oriented, Diversity, Document Management, Documentation Format, Expense Management, Expense Reports, Expense Tracking, File Maintenance, Healthcare, Intellectual Property (IP), Legal, Legal Support Skills, Litigation, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Organizational Skills, Patents, Plan Meetings, Presentation/Verbal Skills, Reimbursement, Student Loans, Systems Administration/Management, Time Management, Travel Planning, Writing Skills
LOCATION
Washington, DC
POSTED
3 days ago
Axinn Job Opportunity
Incisive. Inclusive. Invested. We're Axinn.
Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.
Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.
At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients.
Under the supervision of the Assistant Director of HR & Administration this position has primary responsibility for the performance of clerical/administrative activities and coordination of activities and events as necessary. This position will perform a variety of administrative and staff support duties for the assigned area or pool, with limited supervision.
Responsibilities and Duties:
General administrative support services
Maintain calendar and contacts
Room scheduling/reservations (individual and group meetings)
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
Respond timely to emails requesting other assistance
Documentation
Proofread documents upon attorney request
Perform photocopying, scanning, faxing, binding, filing, etc.
Prepare legal correspondence, documents, electronic filings, etc.
Document formatting, following firm styles, finalizing document for filing including TOCs.
Create and maintain files
Prepare new client/matter forms; engagement letters, etc.
Create binders
Track attorney bar/court admissions/CLE information
Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc)
Enter attorney hours into time management system and manage contract attorney time as applicable
Review and edit of monthly prebills; drafting cover letters for same
Minor personal work for a Partner
Provide back-up services for other admins or office personnel
Other duties and special projects as assigned
Education, Experience, and Skills Required:
Associate's degree preferred
2+ years general office experience required, prior law firm experience is preferred.
Excellent communication skills, both verbal and written.
General knowledge of office equipment and tools.
Strong Microsoft Office skills Word, Excel, PowerPoint, Outlook and various document management tools.
Ability to build rapport with attorneys and professional staff.
Strong organizational skills with great attention to detail.
The ability to work independently but within a team environment.
Benefits
At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:
Competitive starting pay and annual discretionary bonus and raise eligibility
Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
Firm paid short and long-term disability, plus life and accident insurance
401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
Comprehensive medical, dental, and vision insurance options
Flexible spending and health savings accounts (medical plan dependent)
Firm paid comprehensive Employee Assistance Program (EAP)
Student loan refinancing discounts
Lifestyle reimbursement program
Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)
Position Details
This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent's experience, with a targeted hiring range of $39.00 $46.00 hourly. This position is currently available in our DC office location only.
Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond
About the Company
A
Axinn, Veltrop & Harkrider
Axinn offers its clients an unparalleled range of counseling and litigation services in critical areas directly affecting the quality, security and scope of their businesses. Whether in the area of antitrust and trade regulation, intellectual property or complex litigation, the firm is dedicated to providing in all of its relationships an exceptional degree of experience, communication and service, allowing its clients to get back to the business of business. We take a problem-solving, business-oriented approach to our clients' matters and evaluate the entire range of possible solutions, including business alternatives, negotiated solutions, government involvement and, if necessary, the most appropriate type of litigation.