Legal Administrative Assistant

Offit Kurman, an Am Law 200 firm, is seeking a highly organized and client-focused Legal Administrative Assistant to support its Trusts & Estates practice. This role is ideal for an experienced legal administrative professional who thrives in a fast-paced environment, enjoys building strong client relationships, and excels at managing competing priorities. 

While experience in Trusts & Estates is a plus, it is not required. We are primarily seeking candidates with exceptional calendar management, communication, and organizational skills, along with the ability to keep multiple matters moving efficiently from start to finish.

Responsibilities

• Provide administrative support to attorneys by managing complex calendars, scheduling client meetings, court appearances, conference calls, and internal meetings.
• Serve as the primary point of contact for clients, ensuring professional, timely, and responsive communication throughout the lifecycle of each matter.
• Coordinate communications with clients, probate courts, government agencies, and third parties, including the IRS.
• Prepare, proofread, format, and finalize legal documents, correspondence, and client materials under attorney supervision.
• Assemble and prepare estate planning document packages for client execution.
• Coordinate document signings, including scheduling, preparing execution copies, and ensuring all required documentation is completed accurately.
• Prepare, organize, and submit filings to probate courts, government agencies, and the IRS while ensuring compliance with applicable requirements.
• Track deadlines, monitor case progress, and proactively follow up to ensure all matters move forward efficiently.
• Open new client matters, maintain organized electronic and physical files, and manage document retention throughout each matter.
• Assist with legal research, court filings, and administrative case management as needed.
• Process expense reports, reimbursements, attorney time entry, and other administrative tasks.
• Provide general administrative support and collaborate with attorneys and team members to ensure exceptional client service.

Qualifications

• 3+ years of legal administrative experience within a law firm or professional services environment.
• Strong calendar management and scheduling experience supporting multiple priorities simultaneously.
• Excellent written and verbal communication skills with a professional, client-service-oriented approach.
• Proven ability to build positive relationships with clients, attorneys, courts, and outside agencies.
• Exceptional organizational skills with the ability to prioritize competing deadlines in a fast-paced environment.
• Strong attention to detail with experience preparing, proofreading, and formatting legal documents.
• Ability to anticipate attorney and client needs while working independently and proactively.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), document management systems, and attorney time entry software.
• Bachelor's degree or equivalent professional experience preferred.
• Prior Trusts & Estates experience is welcome but not required.

Apply now for consideration. Compensation commensurate with experience.