Legal Administrative Assistant/ Receptionist

Bremer Whyte Brown & O'Meara, LLP is seeking a talented Legal Administrative Assistant to join our award-winning team. We are a reputable and forward-thinking mid-sized law firm, recognized for our sixth consecutive year as a Best Law Firm® by U.S. News & World Report's Best Lawyers®.

The ideal candidate will have sharp attention to detail, the ability to multi-task in a fast-paced environment, and a professional yet outgoing personality. We're looking for someone who is self-motivated, reliable, and excels as a team player in a professional law office setting. Proficiency in Microsoft Word, Outlook, and Excel is required, along with experience operating general office equipment such as copiers, printers, and scanners.

Requirements

• • Receptionist responsibilities (i.e. answering and transferring calls, greeting clients and guests, sorting incoming and outgoing mail, scanning, and managing the conference room)
  • Order supplies and upkeep kitchen, lounge, and conference room
  • Interact with facilities representatives and building management
  • Coordinate office IT/tech issues with internal Help Desk and outside vendors as needed
  • Liaison with vendors such as water, shredding, copy machines, etc.
  • Perform general office administration, including processing vendor invoices, managing check reimbursements, record keeping and communication
  • Support Partners with special projects and internal marketing events (ordering food and coordinating holiday events)
  • Coordinate with the firm's HR with regards to new employee onboarding and first day
  • Open and close files
  • Set calendar events through Outlook
  • Coordinate CLE seminars for attorneys

Benefits

Our firm offers a comprehensive benefits package including:

• Competitive compensation
• Generous medical insurance (HMO/PPO) – employer-paid premium up to 95% + employer funded HRA (for PPO plans)
• Dental insurance – employer-paid premium up to 100%
• Vision coverage
• Wellness incentives, including rewards program
• Life insurance
• Pet insurance
• Paid time off and holidays
• 401(k)

We are committed to fostering an inclusive and diverse workplace environment that promotes career development and a healthy work-life balance.

About Us: At Bremer Whyte Brown & O'Meara (BWB&O), we pride ourselves on our commitment to excellence, innovation, and unwavering dedication to our clients. With 200 attorneys across nine offices in four states, and a strong foothold in the legal community, we have built a solid reputation for delivering exceptional legal services across various practice areas. Learn more at https://bremerwhyte.com/

Equal Opportunity Statement: BWB&O is an equal opportunity employer and welcomes applicants from all backgrounds. All applications will be treated with the utmost confidentiality.

For more information about how we use your personal information, please visit https://bremerwhyte.com/privacy-policy/.

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