Legal Administrative Assistant

Trustpoint is proud to partner with a well-respected, mid-sized law firm in their search for a Legal Administrative Assistant on a direct hire basis in their Midtown office. This hybrid role will support attorneys and administrative teams by providing high-level clerical, administrative, and coordination support in a fast-paced legal environment.

Responsibilities:

• Provide general administrative support including calendar management and maintaining attorney contacts
• Coordinate meeting logistics including room reservations, client hospitality, and AV setup
• Meet and greet clients and assist with in-office meeting coordination
• Track expenses, prepare expense reports, and manage corporate card activity
• Arrange domestic and international travel for attorneys
• Respond to internal requests and provide timely administrative support
• Proofread legal documents and correspondence upon request
• Perform scanning, copying, binding, filing, and other document management tasks
• Prepare legal documents, correspondence, and assist with electronic filings
• Format documents, finalize filings, and prepare tables of contents (TOCs)
• Create and maintain client and matter files, including engagement letters and intake forms
• Assemble binders and other legal materials as needed
• Track attorney bar admissions, court admissions, and CLE requirements
• Conduct light research including court filings, case information, and related materials
• Enter attorney time into timekeeping systems and assist with contract attorney tracking
• Review and edit prebills and draft corresponding cover letters
• Provide occasional administrative support on personal matters for partners
• Offer backup support to other administrative staff as needed
• Assist with special projects and additional duties as assigned

• Associate's degree preferred
• 2+ years of experience in an administrative or clerical role in a law firm required
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Ability to work both independently and collaboratively with attorneys and staff
• Professional demeanor with the ability to build strong working relationships