Legal Administrative Assistant (IP & Corporate)

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. Open new client matters, maintain organized electronic and paper files, and keep client contacts and matter numbers up to date in the firm's systems.

Actively interviewing - APPLY NOW!!

Transactional Legal Administrative Assistant (IP & Corporate)

Chicago, IL · Hybrid

A well-established law firm is adding an experienced Transactional Legal Administrative Assistant to its Chicago office. You'll support attorneys and paralegals on corporate and intellectual property matters as the go-to organizer behind a busy transactional team.

What you'll do

• Support attorneys and paralegals on corporate transactions and IP matters, including patent and trademark prosecution and portfolio management.
• Enter accurate daily timekeeping for your attorneys, review monthly billing memos, prepare transmittal letters and handle expense reports.
• Prepare, format and proofread USPTO filings and correspondence, and help with electronic submissions and recordations under attorney or paralegal direction.
• Work with clients, inventors, foreign associates and vendors to collect signatures, formal documents and filing instructions.
• Manage calendars, meetings and travel, and draft correspondence and memos.
• Open new client matters, maintain organized electronic and paper files, and keep client contacts and matter numbers up to date in the firm's systems.
• Help prepare IP status reports and portfolio summaries, and pitch in for teammates when needed.

What you bring (must-haves)

• 3+ years as a legal administrative assistant or paralegal in a law firm or corporate legal setting.
• Hands-on experience with both intellectual property and corporate law matters.
• Strong attorney timekeeping and billing experience.
• Background supporting transactional work.
• Proficiency in Microsoft Office, sharp attention to detail and excellent organization.
• Clear, professional communication.

Nice to have

• Knowledge of USPTO procedures, patent and trademark terminology and IP docketing.
• Familiarity with corporate governance.

High school diploma or equivalent experience required. This is a hybrid role based in Chicago.

Salary commensurate with candidate experience and other job-related factors permitted by law.

How to Apply:
 Email your resume to:

jackie.tucker@gogpac.com

 with a writing sample
 Phone/Text: (605) 305-3814

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.