Our client, an Am 100 law firm, is offering an exciting opportunity for an Administrative Assistant. This role will provide vital administrative support to a leading legal team specializing in the digital asset and blockchain industry. The ideal candidate should be proactive, efficient, and capable of operating independently while being detail-oriented and adaptable to ever-changing client needs.
Job Responsibilities:
- Maintain a consistent physical presence to foster a collaborative environment, ensuring optimized support through assignments, cross-training, and peer support.
- Support a team of attorneys and administrative professionals with daily tasks including time entry, expense reimbursements, managing multiple complex calendars, and coordination of meetings and travel.
- Handle billing, track accounts receivable, and manage communications through email, phone calls, and texts.
- Draft, edit, and proofread documents, presentations, and reports.
- Facilitate internal and external communications and conduct research for projects and initiatives.
- Assist in planning and coordinating team events and liaise with internal resources to complete tasks.
- Maintain both electronic and hard copy files, manage document reproduction, and oversee document management systems.
- Perform data entry in various databases and applications, ensuring accuracy and compliance with firm standards.
- Occasionally work overtime as required and handle additional related projects as assigned.
Proficiencies:
- Exceptional attention to detail and strong communication skills, both verbal and written.
- Proficient in managing sensitive and confidential communications.
- Excellent time management skills with an ability to prioritize effectively.
- Ability to work independently and manage multiple tasks without direct supervision.
- Strong knowledge of English grammar, spelling, and punctuation.
- Skilled in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint, and capable of operating standard office equipment.
Qualifications:
- A Bachelors or Associates degree is preferred.
- 1 to 2 years of experience supporting attorneys or C-level executives is required.
This position offers an opportunity to be part of a dynamic team in a fast-evolving field, providing critical support that enhances service delivery and client satisfaction.