Legal Admin Assistant - Commercial Business Litigation Defense
Adams & Martin Group
San Diego, California
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JOB DETAILS
SALARY
$70,000–$95,000
LOCATION
San Diego, California
POSTED
2 days ago
Litigation Administrative Assistant
Downtown San Diego, CA
An Am Law 100 law firm is seeking an experienced Litigation Administrative Assistant to join our collaborative team in our downtown San Diego office. This role supports attorneys and paralegals handling sophisticated commercial business defense and civil litigation matters and offers an excellent opportunity for a detail-oriented professional to contribute in a fast-paced, high-caliber legal environment.
Position Overview
The Litigation Administrative Assistant plays a critical role in managing attorney caseloads and providing comprehensive legal and administrative support throughout all phases of litigation. The ideal candidate is proactive, organized, and thrives in a deadline-driven setting while working closely with attorneys, clients, and internal teams.
Key Responsibilities
Maintain and manage attorney calendars, deadlines, and schedules
Prepare, revise, proofread, and finalize correspondence, pleadings, and other legal documents
Perform state and federal e-filing across multiple courts and jurisdictions
Schedule depositions, mediations, court hearings, and client meetings
Coordinate domestic travel arrangements and process monthly expense reports
Communicate professionally with clients, court personnel, and opposing counsel
Assist with trial preparation and provide on-site trial support as needed
Run conflict checks and assist with opening and maintaining new client/matter files
Maintain electronic files and records in document management systems
Support billing functions, including setting up billing requirements and assisting with invoices
Maintain and update attorney and client contacts
Perform additional administrative and clerical duties as assigned
Qualifications
Minimum of four (4) years of recent litigation administrative experience in a law firm
Strong background in state and federal litigation e-filing
Experience supporting commercial business defense and civil litigation practices
Outstanding written and verbal communication skills
Ability to manage multiple priorities and meet tight deadlines
Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
Experience with document management systems, docketing software, and billing/time entry systems strongly preferred
Proactive, team-oriented, and detail-driven work style
Top Three Requirements
At least 4 years of State and Federal e-filing experience
Strong knowledge of litigation and commercial business defense
Excellent writing and communication skills
Work Schedule & Compensation
Hours: 40 hours per week, Monday-Friday, 8:30 AM - 5:00 PM (30-minute lunch)
Salary Range:$70,000 - $95,000 annually, commensurate with experience
Benefits: Comprehensive benefits package including healthcare, retirement plans, paid time off, and eligibility for merit-based raises
Practice Area
Commercial Business Defense - Civil Litigation
If you are an experienced Litigation Administrative Assistant seeking a stable, professional environment with a respected law firm, we encourage you to apply and join our downtown San Diego team.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.