Leave & Timesheet Administration Specialist

ASRC Federal is seeking a Leave & Timesheet Administration Specialist to be a member of our Shared Services team.

The ideal candidate will ensure accurate and compliant administration of all leave‑of‑absence (LOA) activity, timesheet adjustments, bonus payment workflows, special payroll file processing, and leave audits across the company. This role reduces compliance risk, improves data accuracy, and supports Payroll, HRIS, Benefits, and Shared Services in delivering timely and error‑free pay.

Core ResponsibilitiesTimesheet & Leave‑of‑Absence Administration

Maintain and update employee timesheet statuses for all LOA types (FMLA, STD, LTD, Military, Personal, Workers Comp, etc.)Ensure correct mapping of Dayforce status and reason codes to CostPoint and T&EProcess leave of absence pay types (paid/unpaid leave, active/inactive accrual statuses) on employees' timecards while outCoordinate with HRIS and Benefits on system updates that affect timesheet locking/unlocking for employees in LOA status.Validate compliance with state‑specific leave laws and new regulatory changesAudit payment accuracy for all leave of absence employeesAdjust and correct leave accruals for employees on a leave of absence.

Bonus Processing

Manage bonus file intake and perform detailed validation for eligibility, accurate amounts, and correct tax treatment.Prepare bonus upload templates and coordinate with Payroll to ensure timely processing and posting prior to Labor on Fridays.Audit bonus entries before and after processing to verify payment accuracy.

Special File Processing

Handle specialized payroll‑related files, including:Retros and ArrearsWeekly LR and Benefits FilesQuick Entry FilesBenefit deduction files- Imported into DayforceLeave automation files- Holiday Accruals and ReversalsData security‑sensitive files routed between HRIS, Benefits, Payroll, FSISEscalate anomalies or structural file issues to FSIS or IT as needed.

Leave & Timesheet Audits

Identify variances between leave balances, accrual rules, and CP/Dayforce configurations.Document findings and adjust to be reviewed and posted by Payroll Lead/Director.Support Legal and HR Compliance in audits of regulated leave programs.

Cross‑Functional Coordination

Partner closely with Payroll, HRIS, Benefits, FSIS, and HR Compliance to keep all LOA, bonus, and special processes aligned.Participate in workflow design discussions for LOA automation and new state leave law implementations.

Experience and Education Requirements

High School diploma or equivalent with minimum of 8 years of relevant work experience; Bachelors degree is desired.Strong understanding of payroll and HRIS systems (Dayforce and Deltek CostPoint & Time and Expense).Detail‑orientated and comfortable auditing complex data sets.Knowledge of federal and multi‑state leave laws.Ability to manage sensitive data securely.Excellent cross‑functional communication.

Ideal Background

Experience in Payroll, HRIS, Benefits, or Leave Administration.Prior exposure to LOA workflows and multi‑state sick leave compliance.Familiarity with bonus/variable pay processing.Experience handling secure file transfers and structured payroll files.