Leave Specialist

This job will be accepting job applications until the position is filled.

Annual Salary:

$55,594.50 - $59,475.00

Hourly:

$28.51 - $30.50

Department:

General Government, Human Resources & Organizational Development

Division:

Employee Training & Development

FLSA:

Non-Exempt

Job Description:

This position provides administrative and operational support for the City's leave programs, including Family and Medical Leave Act (FMLA) and other leaves, assisting employees with leave requests, tracking, and return to work while coordinating with timekeepers and leave of absence providers, maintaining leave records, and supporting HR communications, ensuring accuracy, consistency, and efficiency in service delivery.

Essential Job Duties

• Assist with administration of Family and Medical Leave Act (FMLA) and other leaves by supporting employees with the request, tracking, and return to work process
• Serve as a liaison between City employees, timekeepers, and leave of absence providers to ensure absences are tracked, coded, and paid appropriately
• Respond to employee questions and concerns about leave programs by preparing required documentation, researching information, and assisting in resolving leave issues
• Assist in ensuring leave administration complies with federal, state, and local laws, including the Family and Medical Leave Act (FMLA)
• Establish and maintain leave records and files, enter leave data into the electronic Human Resources/Payroll system, and audit leave information for accuracy and consistency
• Maintain accurate HR data and records in the Human Resources Information System (HRIS), ensuring data integrity and timeliness
• Create scheduled and ad-hoc leave reports and pull relevant data as needed using the HRIS
• Prepare and distribute correspondence and informational materials about leave programs, policies, and procedures
• Present leave programs overview to new hires during orientation and assist with training on leave programs
• Support HR projects and initiatives, contributing to process improvements and workflow enhancements
• Collaborate with HR staff, Payroll, and Finance to reconcile leave and absence data, resolve discrepancies, and support routine reporting needs
• Additional duties as assigned

Qualifications

• Associate degree with 0-3 years of experience in human resources, leave administration, or related administrative functions
• Bachelor's degree preferred
• Valid driver's license
• Professional in Human Resources (PHR) preferred

Physical Demands

• Constantly required to exchange accurate information
• Constantly operates a computer and other office machinery
• Constantly observes details at close range
• Frequently remains in a stationary position
• Occasionally moves about inside an office

Work Environment

This job is performed in an indoor office environment and involves regular use of computers and other standard office equipment such as printers, telephones, and copiers.

Supervisory Responsibility

No supervisory responsibilities.

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Management reserves the right to revise or change job descriptions, job duties, functions and requirements as the need arises. This job description does not constitute a written or implied contract of employment.

Regular and reliable attendance is an essential function of this position. Employees are expected to report to work as scheduled, maintain regular attendance, and perform assigned duties during established work hours.

Employees of the City may be directed to train on emergency operations procedures for their respective department and position and may be required to execute these duties fully during times of emergency. This may or may not include assignment to the Emergency Operations Center (EOC) or other emergency duties as assigned.

The City of Charleston is firmly committed to Equal Employment Opportunity ( EEOC) as a fundamental policy to be implemented and observed in our daily operation. Our full EEOC statement can be found on our website: www.charleston-sc.gov [charleston-sc.gov]