Learning and Development Specialist

Learning And Development Specialist

Title: Learning and Development Specialist Position Number: 0081834 Hiring Unit: Vice President for Administration Location: Manoa Campus Band: B Salary: salary schedules and placement information Additional Salary Information: PBB, minimum $5,434/mo.($5,640/mo. eff. 7/01/2026) Funding: General Full Time/Part Time: Full-time Temporary/Permanent: Permanent

Duties and Responsibilities

• Leads the design, development, and implementation of system-wide training initiatives within the Office of the VP for Administration, including onboarding, leadership development, soft skills training, and project-specific or subject-specific training plans.
• Conducts system-wide needs assessments to identify skill gaps and professional development requirements across Executives, APT, and Civil Service employees.
• Develops and maintains a multi-year training roadmap aligned with the University's strategic plan and Board of Regents policies.
• Researches and integrates best practices in adult learning theory to ensure effective delivery.
• Facilitates multimodal learning experiences (workshops, seminars, and e-learning) to develop skills and competencies for diverse audiences, ranging from executive leadership to field staff
• Partners with subject matter experts (SMEs) across the to curate specialized training content.
• Collaborates with external offices in developing training materials.
• Advises departments on organizational interventions, including team building, conflict resolution, and change management strategies.
• Evaluates the outcome and effectiveness of training programs through data analysis, feedback loops, and ROI metrics, and recommends continuous improvements.
• Ensures all training programs comply with Federal and State laws, University policies, and Collective Bargaining Agreements (HGEA, UHPA, UPW).
• Maintains system-wide training records and generates reports for executive leadership and external regulatory bodies.
• Serves on system-wide committees related to professional development and human resources.
• Performs other duties as assigned.

(*Denotes Essential Functions)

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration, Education, Communications, Social Sciences, or related field and three (3) years of progressively responsible professional experience with responsibilities for employee training and organizational development or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of employee training and organizational development which involved planning, developing, evaluating, administering and facilitating training as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with employee training and organizational development
4. Demonstrated ability to resolve wide-ranging complex problems through creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials .
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing and presentation software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Demonstrated ability to design and develop training materials and curriculum for adult learners using learning principles and instructional design models (e.g. ADDIE) and best practice training facilitation techniques.

Desirable Qualifications

1. Master's degree or coursework in Human Resources Management, Education (with focus on Instructional Design) or Communications.
2. Professional certification (e.g., SHRM-CP, PHR, or CPTD/CPLP).
3. Proficiency in using Learning Management Systems (LMS) and Human Resources Information Systems (HRIS).
4. Experience working in a higher education environment or a large, unionized public sector organization.
5. Familiarity with the University of Hawaii's organizational structure and policies and procedures.