Leadership Assistant

Theideal candidate will have excellent written and verbal communication skills,exhibitexcellent attention todetailand exemplifyDPR’s four core values—integrity, uniqueness, enjoyment and ever forward.As part of the People Practices team, thispersonreports to the People Practices Business Partnerandis acritical rolethatOne primary area of responsibility will be providingleadershipadministrativesupportwhich requiresa high-level of trust,discretion, and implied confidentiality.Responsibilities includeassessing, prioritizing, and managingsupport needs to maximize effectiveness andincreasecapacity fortheDPR DallasBusiness Unit LeadershipTeam(BULT).Another primary focusof this position ismanagingtheplanning and execution ofeventsand engagement activitiesfor the business unitand project sitestoprovide meaningful experiences for all Dallas employees.

Primary Responsibilities:

AdministrativeLeadershipSupport 

• Provide administrative support to theBusiness Unit Leadership Team (BULT) for the Dallas Operation.

• Assess andidentifyopportunities to remove administrativeandprocess-orientedtasksfrom the team anddevelop new tools or processes tohelp support and drive efficiencies.

• Activelyanticipateneeds and proactivelyprepare for various meetingsandactivities;coordinate appointmentlogistics,meeting spaces, preparematerials and presentations in support of meetingsand/or presentations.

• Facilitate professional and consistent communicationwith all necessary teams, both internalandexternal, includingbusiness-unit wide employeeinformation.

• Manage andmaintaincomplex calendarsacross the teamandprioritize meeting requests.

• Create andmaintainorganized meeting minutes, assign and follow up on action items, and communicatetothe team.

• Monitor programand project status, budgets, and timetables.

• Prepare andprocessesexpense reports,coordinate travel arrangements,and itineraries.

• Perform ad hoc duties as requested.

EventManagement

• Partner withPeoplePracticesteamand the BULT toplanand oversee the execution of annual, quarterly, and on-going events thatdrive engagementand align with the DPR culture that fostersa sense ofbelonging.

• Serve as the primary point of contactfor Dallas eventsand activitiesoverseeing eventplanning,coordination andthe executionofa variety of events including employee meetings(on and off-site), leadership retreats, recognition programs,training programs,celebrations, community involvement activities, and business unit gatheringswithstrongsupport and assistancefrom theOffice Coordinator.

• Proactively develop annual / quarterly / monthly event schedule, develop andmanage detailed event plans, timelines, budgets,andcommunicationsincluding the creation / distributionofmaterialsto effectively communicate and promote. 

Qualifications:

• 5+yearsexperiencesupporting senior leaders.

• 2+years experienceplanning and coordinating office events.

• Professional written and verbal communicationwithabilityto.

• Proficient with Microsoft Office (OneDrive, Outlook, Word, Excel, Teams,etc)

• Intermediate toadvancedskills in PowerPoint, and Canva. 

• Exceptional attention to detailand strongorganizational and time management skills.

• Ability toproblem solve, ask questions, identifyissues.

• Ability to work independently and take ownership ofroleand responsibilities.

• Ability to remain flexible in the face of changing deadlinesand priorities andlogistical challenges. 

• Ability tomaintaindiscretion and strict confidentiality.

• Ability toanticipateneeds and showa high levelof initiative.

• Experience working in an A/E/Cindustrya plus.

• Must be able to travel by car to off-site company events and retreat locations as needed.

Travel:10%