Lead Supplier Accounts Specialist

Summary:

Under the supervision of BH Finance and Supply Chain Leadership - Lead Supplier Accounts Specialist is responsible for leading the accurate and timely processing of supplier invoices and payment requests in support of clinical and non-clinical operations, continually driving to improved quality and greater efficiency. Performance must provide a high-level of customer service and operational support to the caregivers and departments Supply Chain supports across BH facilities.

Responsibilities:

• Plays a critical role in directing Supplier Accounts work, managing high-value supplier accounts, ensuring the accurate and timely processing of complex transactions, and executing pay transactions aligned with payment terms and service levels.
• Partners closely and collaboratively across supply chain functions and with BH stakeholders to maintain effective supplier relationships and support uninterrupted patient care.
• Reviews, processes, and audits supplier invoices and other internal and external payment requests with high diligence and accuracy.
• Proactively anticipates issues, exceptions, and discrepancies and resolves them promptly.
• Supports monthly, quarterly, and year-end closing activities including accruals, reconciliations, and financial reporting for Supplier Accounts
• Contributes to standard operating procedures and internal controls
• Effectively communicates with suppliers to verify billing accuracy and respond to payment inquiries.
• Collaborates with requestors to verify the receipt and usage of orders, as necessary.
• Oversees the monitoring of statements and outstanding balances for aging payment requests.
• Oversees the maintenance of applicable records and files per standard processes and policy.
• Supports internal and external audits, if requested.
• Manages improvement projects for leadership, including cross-functional initiatives
• Serves as an active resource for peers and others for training, questions, mentorship, and problem solving
• Refers specific complex problems to leadership when clarification or guidance is required, presenting workable solutions

Other information:

EXPERIENCE:

• Associate degree or equivalent combination of education, training, and experience
• Minimum two years Supplier Accounts or related experience
• Familiarity with healthcare procurement systems and supplier requirements
• Experience with ERP systems (e.g., Oracle, Workday, PeopleSoft, or Epic) required

SKILLS/KNOWLEDGE

• Proficiency in Microsoft Excel (pivot tables, VLOOKUP) and financial reporting tools
• Expert knowledge of supplier invoice processing, PO matching, and payment reconciliations
• Communication skills (verbal, written, visual)
• Highly organized, deadline-driven, and capable of managing competing priorities
• Adaptability, critical thinking, and problem-solving skills in a fast-paced environment
• Strong interpersonal and communication skills; able to work cross-functionally and influence without authority and effectively represent BH and Supply Chain in interactions with all levels of personnel within and outside the organization.

Pay Range:

$61,422.40-$101,337.60

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type:

M-F 8-5:30

Work Shift:

Day

Daily Hours:

8 hours

Driving Required:

No