Lead Data Manager

Position Title: Lead Data Manager

Term of Employment: Full-Time; 12 months

Reports To: Director of Student Information

Pay Information: NC06

General Statement of Job

The Lead Data Manager provides district-wide leadership, technical administration, and advanced user support for the North Carolina Student Information System (NCSIS / Infinite Campus) and all interconnected state and local databases. The Central Office Lead ensures district-wide data integrity, coordinates high-stakes state reporting, and manages system security access.

Essential Job Functions

1. District-Wide System Administration & Security

• Serve as a district System Administrator for NCSIS (Infinite Campus).
• Manage user accounts, role-based access controls, and security permissions across all district facilities to ensure data privacy and FERPA compliance.
• Oversee critical system lifecycle events, including district-wide Rollover / Start-of-Year (SOY) and End-of-Year (EOY) data cycles.
• Manage integration and API data flows between the primary SIS and third-party software (e.g., transportation/bus routing, school nutrition, learning management systems, and library databases).

2. Compliance, State Reporting, & Auditing

• Direct, audit, and approve all state-mandated reporting processes for submission to NCDPI, including the Uniform Education Reporting System (UERS).
• Lead the reconciliation of crucial district data sets: Average Daily Membership (ADM), Principal's Monthly Reports (PMR), graduation rates, retention/promotion metrics, and Civil Rights Data Collection (CRDC).
• Execute routine data-quality profiling and audits to identify errors in attendance coding, student scheduling, demographics, and immunization compliance.
• Coordinate cross-departmentally to verify data synchronization for Exceptional Children (EC/CEAS), English Learners (EL), and Career & Technical Education (CTE).

3. Training, Support, & Leadership

• Provide tier-2 and tier-3 technical troubleshooting and support to school-based data managers, guidance counselors, and school principals.
• Develop, organize, and facilitate ongoing professional development workshops and user guides to train staff on state updates, policy changes, and system optimization.
• Conduct monthly professional learning communities (PLCs) or alignment meetings for all school-based data managers to ensure district-wide standard operating procedures.

4. Master Scheduling & Data Analysis Support

• Provide high-level technical consultation to middle and high school administrative teams during the development and building of school Master Schedules.
• Extract, clean, and format specialized data requests for Central Office cabinet members to drive strategic decisions regarding school zoning, resource allocation, and accountability metrics.
• Any other duties as determined by the supervisor

Knowledge, Skills and Abilities

North Carolina Policy Expertise: Deep understanding of the North Carolina Public Schools Student Attendance and Student Accounting Manual.

System Proficiency: Mastery of NCSIS (Infinite Campus) or similar enterprise K-12 student information systems. Advanced skills in Microsoft Excel (VLOOKUPs, pivot tables) and Google Workspace applications are required.

Data Privacy Regulations: Strong working knowledge of federal and state data privacy statutes, specifically the Family Educational Rights and Privacy Act (FERPA).

Communication & Analytical Skills: Ability to translate complex data rules and tech structures into clear, actionable advice for non-technical school staff.

Problem Solving: Ability to work independently under tight, state-mandated deadlines while maintaining rigorous attention to detail.

Minimum Training and Experience

• Associate's degree or higher in Information Systems, Computer Science, Business Administration, Education Data/Assessment, or a closely related field or equivalent combination of experience.
• Prior experience as a school-based Data Manager or Central Office Data Manager preferred.

Minimum Qualifications or Standards Required to Perform Essential Job Functions

• Must be able to operate standard office equipment (computers, scanners, dual monitors) for extended periods.
• Occasional travel within the county to various school campuses for targeted training or operational support.
• Ability to occasionally lift or move up to 15 pounds (e.g., boxed archived files or training materials).

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.