Law Firm Clerk

Law Firm Clerk

Location: White Plains, NY
Job Type: Full-Time (9:00 AM – 6:00 PM) Monday - Friday

Salary: $19.23 to $24.04 per hour ($40,00 – $50,000/yr) Salary commensurate with experience.

Benefits:

• Health, Dental, Vision
• 401(k) with match
• PTO + 11 federal holidays
• Commuter benefits + employee discounts

Position Summary

We are seeking an experienced, highly organized, and professional Law Firm Clerk to handle all aspects of records and document management within our law firm. The successful candidate will manage both physical and electronic records, support firm operations, and maintain the highest level of confidentiality when handling sensitive information for Partners, Attorneys, Human Resources, and administrative staff.

This position requires a proactive individual who can effectively coordinate office technology and vendors, support onboarding efforts, and maintain professionalism in a fast paced, high stakes legal environment.

Essential Duties and Responsibilities

File Room & Records Management

1. Handle the daily operations of the firm's file room and records management functions.
2. Handle the creation, organization, retention, storage, retrieval, archiving, and destruction of client and administrative files.
3. Maintain accurate and efficient document management procedures.
4. Ensure compliance with firm policies and legal records retention requirements.
5. Coordinate file transfers and compliant file destruction services.

Technology & IT Coordination

1. Possess working knowledge of basic computer hardware and office technology.
2. Set up and connect desktop computers, monitors, docking stations, keyboards, mice, telephones, and peripherals for new employees and office relocations.
3. Assist IT personnel with basic troubleshooting of computers, printers, and office equipment.
4. Coordinate technology-related service requests and follow through to resolution.
5. Serve as a liaison between the firm and external providers.

Legal Software & Document Management

1. Support the firm's document management and records systems.
2. Assist with legal filing procedures and document organization.
3. Ensure proper indexing and maintenance of electronic and physical records.

Qualifications

Required Experience

1. 3+ years of experience in law firm records management, file room operations, or legal administration.
2. Strong knowledge of law firm filing systems, document management, and legal records procedures.
3. Experience with PerfectLaw or comparable legal practice management systems.
4. Knowledge of Xerox copiers, HP printers, and their consumable components.
5. Basic computer setup and troubleshooting experience.

Skills and Abilities

1. Exceptional organizational and time management skills.
2. Strong leadership and personnel management abilities.
3. Excellent verbal and written communication skills.
4. Ability to prioritize multiple deadlines and responsibilities.
5. High proficiency with Microsoft Office applications.
6. Strong problem solving and customer service orientation.
7. Ability to maintain strict confidentiality and exercise sound judgment.

Join our team and play a vital leadership role in ensuring the efficient operation of our records management, administrative support, and office technology functions while maintaining the highest standards of professionalism and confidentiality.

Disclaimers & Policies:
Salary: A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, and accident insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Malapero Prisco & Klauber LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Malapero Prisco & Klauber LLP is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Malapero Prisco & Klauber LLP via email, the Internet, or in any form and/or method without a valid written Statement of Work in place for this position from Malapero Prisco & Klauber LLP HR/Recruitment will be deemed the sole property of Malapero Prisco & Klauber LLP. No fee will be paid in the event the candidate is hired by Malapero Prisco & Klauber LLP as a result of the referral or through other means.

Malapero Prisco & Klauber LLP, specializes in providing litigation and related services to the insurance industry. Areas of practice include construction accidents, insurance coverage, general insurance defense including motor vehicle, premises liability and product liability, property damage/subrogation defense services for insurance carriers, third-party administrators, municipalities, and self-insured entities.