Job Summary
Works independently performing a wide range of complex and confidential administrative and clerical duties to support the language programs of the Department of Near Eastern Languages and Civilizations (NELC). NELC is home to more than fourteen language programs in a variety of Middle Eastern languages, both ancient and modern. This position reports to the Manager of Administration and works closely with the Director of the Modern Language Programs (DLP), heads of the ancient language programs, and the Student Coordinator. Key responsibilities include administration of the department's teaching fellow and teaching assistant appointments and support to the modern and ancient language programs.
Job Specific Responsibilities
- Assisting with searches for language preceptors. Posts job ads, assists candidates with the submission of their applications, schedules interviews and search committee meetings. Working with the Office of Department Services, supports searches for senior preceptors.
- Coordinates the hiring of teaching fellows (students) and teaching assistants to support NELC courses. Works with faculty and the Student Coordinator to identify qualified students within the department to fill these roles and potential TFs and TAs from other departments and outside the university as needed. Requests teaching sections from the Office of Undergraduate Education.
- Onboards preceptors and TF/TAs.
- Supports the registration process for language courses, including checking prerequisites and petitions.
- Assists with the administration of NELC's language citation programs.
- Coordinates language placement exams.
- Supports language instructor reviews. Gathers and organizes materials for the review dossiers.
- Assists with language program events, student outreach and engagement, and language program communications.
- Keeps records for the language programs, including documentation of student exception approvals, changes to language program curricula, and funding for preceptors.
- Assists the DLP and heads of the ancient language programs with other projects as needed.
- Works with the rest of the departmental staff to support department-wide events and provides general administrative support to the department as needed.
Basic Qualifications
- Three or more years of related experience. Education beyond high school may count towards experience.
Additional Qualifications
- Excellent interpersonal and communication skills required. Experience working with individuals from diverse cultural backgrounds.
- Ability to prioritize work in an environment with multiple, sometimes incompatible, interests.
- Ability to work independently with minimal supervision.
- Ability to handle complex and confidential information with discretion.
- Competency using a variety of computer software.
- College degree preferred. Knowledge of at least one Middle Eastern language preferred. Arabic is biggest need.