General Description:

An Administrative Specialist performs experience level office support duties and provides specialized Safety management and program support for an administrative department, college, or program. Administrative Specialists perform a wide range of administrative and personal assistant duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.

Job Responsibility:

• Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible.

• Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content.

• Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Perform basic statistical calculations on data for reports and presentations.

• Plan, prioritize and schedule meetings and appointments for Directors and other management. Make decisions on a daily basis regarding calendars.

• Safety management- safety patrol, safety report, employees training, safety meeting

• Perform specialized administrative duties required to support the specific program area, using discretion to make judgments based on operating guidelines. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required.

• Support human resource and payroll processes as a primary contact or backup for payroll preparation or certification, leave tracking, appointment papers, and other requirements. • Arrange and coordinate travel and travel reimbursement for staff.

• Compile and maintain information that may require web or library researching, gathering, compiling, and updating data and records.

• Perform other administrative duties as required to support the mission and function of the unit.

• Prepares and maintains maintenance related documents; daily report and check sheet

• Must have Osha 30 Certification (provide certification fee)

• Overtime can be occurring

Requirements:

• An Associate's degree in office administration or a related field may be preferred

• 2-5 years of experience for these positions

• Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel

• Experience using business email services, such as Microsoft Outlook

• Previous experience with, or an ability to learn to use common office equipment, such as modern phone systems, fax machines, and copy machines

• Comfort multitasking and handling multiple requests from different individuals and departments

• Ability to work quickly and in a potentially high-stress environment

• Strong communication skills and extremely self-motivated when managing communication channels

• Highly organized and capable of creating organizational systems that others easily utilize

Must have the following competencies:

• Be an analytical thinker/Problem Solver/Decision Maker

• Have excellent time management/Resource management

• Organized planner/Attention to detail

• Results oriented/Takes initiative

• Development of others/Teamwork

• Innovative/Creative

• Build Relationships/Client Focused/Service Minded

• Self-motivated, responsible in work

• Positive mindset and active personality

• Great interpersonal skills/Communicator

Why work at BTI?

We’re committed to creating a workplace where employees feel valued, supported, and empowered to grow. Our team benefits from competitive compensation, comprehensive health and wellness offerings, and opportunities for professional development. We are proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.

We comply with all applicable federal, state, and local employment laws, including those related to fair hiring practices, pay transparency, workplace safety, and reasonable accommodations. We are dedicated to maintaining an inclusive environment where everyone has the opportunity to succeed and contribute meaningfully.