K-2 Building Administrative Assistant

Building Administrative Assistant

The Building Administrative Assistant serves as a vital member of the school community, supporting the daily operations of a K–2 elementary building. This role is often the first point of contact for students, families, staff, and visitors, and plays a key role in creating a welcoming, organized, and student-centered environment. The Administrative Assistant works closely with the building principal and staff to ensure efficient office operations while supporting the unique developmental needs of early elementary learners.

Responsibilities

• Serve as the primary point of contact for the school office, greeting visitors, answering phones, and responding to inquiries in a professional and friendly manner
• Provide clerical and administrative support to the building principal and staff
• Maintain accurate student records, attendance, and enrollment data in accordance with district and state requirements
• Monitor daily attendance, follow up on absences, and communicate with families as needed
• Assist with student health needs, including basic first aid and coordination with the school nurse
• Manage office communications including newsletters, emails, announcements, and family correspondence
• Support scheduling of meetings, conferences, and building events
• Maintain confidentiality of student, staff, and family information
• Coordinate building logistics such as transportation changes, dismissal procedures, and visitor check-in systems
• Assist with ordering and maintaining office and school supplies
• Support substitute teacher coordination and staff absences as needed
• Provide a calm, supportive presence for young students who may need assistance throughout the day
• Collaborate with staff to support a positive and welcoming school climate

Qualifications

Required:

• High school diploma or equivalent
• Previous clerical or administrative experience
• Strong organizational, communication, and interpersonal skills
• Proficiency with office technology, including word processing, spreadsheets, and student information systems
• Ability to multitask and manage frequent interruptions in a fast-paced environment
• Demonstrated ability to maintain confidentiality

Preferred:

• Experience working in a school setting, particularly at the elementary level
• Familiarity with student information systems and attendance tracking
• First aid/CPR certification
• Experience working with young children and families

Physical Demands

• Ability to sit and work at a desk for extended periods
• Frequent standing, walking, and movement throughout the building
• Ability to lift up to 25 pounds (e.g., office supplies, student materials)
• Occasional need to assist young students, which may include bending, kneeling, or reaching

Working Conditions

• School office environment within a K–2 elementary building
• Frequent interaction with students, staff, families, and visitors
• Fast-paced setting with regular interruptions and changing priorities
• May require flexibility to support building needs, including occasional extended hours for events or peak times
• Work year and hours determined by district calendar and building needs