Junior Staff Accountant

Junior Staff Accountant

DEPARTMENT: Finance

REPORTS TO: Department Management

LOCATION: Lexington, MA/moving to Waltham, MA Q3 2026 (on-site)

POSITION SUMMARY

CBSET is seeking a Junior Staff Accountant to perform accounting processes under the guidance of the Financial Controller, including customer billing, accounts receivable, accounts payable, general ledger activities, monthly financial analysis, month-end closing, financial reporting, and other accounting projects. Support the transition from Salesforce/Accounting SEED to NetSuite, including implementation, testing, and ongoing use of NetSuite accounting and financial processes across multiple divisions and locations.

Salary Range: $55,000 to $70,000/year. (Please note, salaries vary within the range based on factors including, but not limited to, experience, skills, education, and certifications.)

KEY RESPONSIBILITIES

Technical:

• Support month-end close, account reconciliations, journal entries, financial reporting, and monthly financial analysis.
• Perform customer billing, accounts receivable, collections, customer statements, credits, and unapplied cash.
• Perform accounts payable transactions including vendor setup, invoice coding, approvals, payment processing, AP aging, and vendor reconciliations.
• Maintain bank reconciliations, accounting schedules, and related supporting documentation.
• Support the transition to NetSuite, including testing, data validation, account mapping, workflows, and reconciliation of converted data.
• Maintain accurate accounting records across customers, vendors, projects, departments, locations, and general ledger accounts.
• Perform purchase order tracking and resolve billing, payment, and vendor discrepancies.
• Assist with cash management and monitoring of expected receipts and payment obligations.
• Support annual audits, including preparation of schedules and responses to auditor requests.

Interpersonal:

• Understand specific financial requests from managers and capturing precise details from other departments regarding expense reports or receipts.
• Work smoothly with non-finance teams (like sales, HR, or operations) to gather missing invoices, clarify expenses, or explain company financial policies.
• Assist in resolving billing discrepancies, payment delays, or invoice questions with external vendors and clients professionally and calmly.
• Fostering a supportive team environment by keeping morale high during stressful periods, like month-end or year-end close.

Team Leadership:

• Take charge of a specific, recurring task (like automating a manual spreadsheet or redesigning the receipt collection workflow) and guide others on how to use.
• Serve as the main point of contact to align the accounting team with other departments for joint initiatives, such as quarterly inventory counts.

QUALIFICATIONS:

Required:

• Knowledge of standard accounting practices and systems, with the ability to learn and effectively use new software applications.
• Experience with or willingness to develop proficiency in NetSuite and related financial systems.
• Commitment to discretion and confidentiality regarding sensitive financial and business information.
• Ability to work independently toward specific timelines and goals.
• Highly motivated with a demonstrated ability to take initiative, identify process improvements, and support new accounting and system initiatives.
• Proficient in general accounting methodology and experienced in general ledger and transactional accounting practices.
• Strong attention to detail and organizational skills.
• Strong organizational, communication, spreadsheet, and tracking skills.

Preferred:

• Typing speed of 50 words per minute or higher.
• Bachelor's degree in Accounting, Finance, or a related field, with 1-4 years of accounting experience and familiarity with accounting software and financial systems.
• Working knowledge of accounting, financial reporting, accounts receivable, accounts payable, and generally accepted accounting principles.
• Experience with NetSuite, Salesforce, Accounting SEED, or similar ERP/accounting systems is preferred.

CORE COMPETENCIES:

• General Ledger Maintenance: Maintaining the accurate and timely flow of debits, credits, and adjustments within the company's primary accounting system.
• Account Reconciliation: Assisting in identifying, investigating, and resolving variances between bank statements, sub-ledgers, and the general ledger.
• Financial Software Proficiency: Navigating ERP systems and leveraging advanced Excel functions (e.g., XLOOKUP, Index/Match, Pivot Tables).
• Internal Controls Compliance: Adhering strictly to company financial protocols and guidelines to minimize risk and fraud.
• Attention to Detail: Verifying minute details on invoices, receipts, and ledgers to catch and correct human errors before they impact final reports.
• Time Management: Balancing competing daily transaction tasks with strict, recurring deadlines like the monthly or year-end close.
• Problem Solving: Investigating systemic discrepancies or missing documentation by tracking down the root cause across different systems or departments.

PHYSICAL DEMANDS:

• Sitting or remaining stationary at a desk for extended periods, often 6 to 8 hours per day, especially during high-volume periods like month-end close.
• Frequent and prolonged use of a keyboard, mouse, and 10-key calculator for data entry, which requires fine motor skills and finger dexterity.
• Continuous viewing of computer monitors, spreadsheets, and small text documents, requiring close visual acuity and the ability to adjust focus.
• Occasionally lifting, carrying, or moving light objects such as boxes of financial files, printer paper, or ledger binders weighing up to 10 to 15 pounds.
• Moving about the office to access filing cabinets, use office machinery (scanners, printers), or attend collaborative meetings in different rooms.

WORK ENVIRONMENT:

• Work is performed in a climate-controlled, well-lit professional environment.
• The atmosphere is generally quiet to facilitate concentration, punctuated by normal office noises like phone calls, keyboard typing, and collaborative conversations.

COMMENTS:

• This position may occasionally require performing duties on weekends and/or holidays.

WHAT CBSET OFFERS:

• The opportunity to contribute to support CBSET's growth and development.
• Comprehensive benefits package.

Please contact CBSET's HR department for more information.

All employees are required to satisfactorily perform the essential duties and responsibilities of their position. • The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

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