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Property Assistant - Toledo, OH

POSITION:

Property Assistant

COMPANY:

ShopOne Centers

LOCATION:

Toledo, OH

REPORTS TO:

Senior Vice President, Property Management

OVERVIEW:

ShopOne Centers owns and manages grocery-anchored and necessity-based shopping centers across the United States. The company has a self-managed, fully integrated operating platform led by an experienced management team. ShopOne is seeking a seasoned, team-oriented Property Assistant. We are looking for a hard-working individual who embraces responsibility and excels in a fast-paced and high-energy environment.

KEY RESPONSIBILITIES:

The Property Assistant will work with all Property Management personnel to facilitate the following:

• Coordination and processing of purchase orders for property management and construction.
• Coordination and monitoring of utility transfers.
• Maintain accurate records for property utility accounts.
• Work directly with Property Managers to provide and process input for spreadsheets, web-based programs, etc.
• Other administrative tasks as needed within or outside of the department as directed.

This position will require the coordination of vendor assignments and creation of written purchase orders and service agreements per company vendor management policies. The Property Assistant will be required to follow up with vendors to ensure each purchase order and resulting output is completed as per the scope of work. Within the ShopOne payables system, contract-related paperwork will need to be prepared and payment requests will need to be processed. The candidate will need to work within property budgets and assemble various points of data for management team review. The employee will also provide assistance with NOI reports, budget implementation, and other financial reporting.

EXPERIENCE/QUALIFICATIONS:

• Secondary education preferred, its equivalent, or commercial real estate administration experience.
• Proficiency in Microsoft Excel is required as well as experience with other Microsoft-365 applications (Teams, Outlook, Word, etc.).
• Prior experience in a fast-paced office is a plus.
• Limited travel may be required.
• Opportunity for advancement
• Hybrid work arrangements are an option.

To apply, please send a resume to Info@ShopOne.com.