JB102 - Family Lifestyle Assistant - Miami, FL

Overview: A private and active family in Miami, Florida is seeking an experienced Lifestyle Assistant to support 3 preteen/teenage children and provide executive assistant level support to the household. Manage gifting for the children, friends, family members, teachers, coaches, and other important relationships, including selection, purchasing, personalization, and coordination for birthdays, holidays, and special occasions.

Overview:

A private and active family in Miami, Florida is seeking an experienced Lifestyle Assistant to support 3 preteen/teenage children and provide executive assistant level support to the household.

 

The schedule is Monday through Friday, live-out, with a start time around 1:00pm to 2:00pm for administrative work, and coverage from the children's arrival home (5:00pm at the earliest) through bedtime. Occasional overnight stays are needed when the parents travel. Flexibility for evenings and weekends is required based on family needs.

Responsibilities:

Family Organization & Logistics

• Provide executive assistant level support, including household organization, closet organization, and family logistics
• Manage travel logistics for the family, including packing, planning, and coordination
• Manage the children's schedules, appointments, transportation, activities, and daily logistics, maintaining organized and transparent calendars for parents and relevant household staff
• Serve as the primary liaison with schools, teachers, tutors, coaches, healthcare providers, and other parents
• Maintain child related records, contacts, schedules, purchases, supplies, and equipment
• Handle child related shopping, including clothing, school supplies, activity gear, gifts, and travel essentials
• Coordinate children's travel preparations, including packing, transportation, and necessary arrangements
• Manage gifting for the children, friends, family members, teachers, coaches, and other important relationships, including selection, purchasing, personalization, and coordination for birthdays, holidays, and special occasions
• Complete administrative tasks before the children arrive home so that afternoons and evenings are focused on the children
• Anticipate needs, resolve issues proactively, and ensure all child related matters are handled efficiently

 

Education & Activities

• Coordinate after school schedules for 3 children
• Support the youngest child with homework through hands on prompting and presence
• Oversee academic organization and support, including homework, projects, test preparation, school deadlines, and communication with teachers and tutors
• Research and plan engaging activities and outings that encourage alternatives to screen time
• Plan enriching educational, social, recreational, and seasonal activities, including playdates, camps, tutoring, extracurriculars, and birthday celebrations
• Monitor screen time, technology, and social media use in accordance with parental guidelines

 

Daily Routines & Family Support

• Support the parents in the home and keep daily routines running smoothly
• Promote healthy routines, including nutrition, hygiene, organization, school readiness, and household expectations
• Lead by example with healthy habits, respect, and consistent boundaries
• Serve as a positive role model, encouraging curiosity, empathy, kindness, independence, responsibility, and good judgment
• Collaborate closely with parents and household staff to ensure consistent expectations, transparent communication, and smooth daily operations
• Stay overnight when the parents travel
• Provide supervision and occasional overnight care as needed
• Perform additional child related and family support duties as requested

Qualifications:

• Proven experience with teenagers
• Experience with children with ADHD strongly preferred
• Cognitive behavioral, education, or child development background highly preferred
• Highly organized, self starting, and proactive
• Kind and warm, yet disciplined, with the ability to establish boundaries while maintaining teenagers' respect
• Intelligent and curious, with the ability to bring out curiosity in each child
• Naturally empathetic, thoughtful, and emotionally intelligent, with strong communication skills and sound judgment
• Exceptional organizational skills, with a commitment to maintaining accurate, accessible schedules and keeping parents informed
• Personal commitment to health and fitness

Requirements:

• Full time, salaried, live-out position, generally Monday through Friday, with flexibility for evenings, weekends, travel, and occasional overnights
• Flexibility to stay overnight and arrive early when a child is sick or the family travels
• Valid driver's license with a clean driving record
• Current CPR and First Aid certification
• Comfortable with dogs
• Able to swim
• Ability to travel domestically and internationally, passport ready preferred
• Open to relocation for the right candidate
• Must be discreet and successfully pass a comprehensive background check

Salary and Benefits:

• $150,000 to $180,000 per year, depending on experience and qualifications
• Additional benefits to be discussed