Japanese Bilingual Assistant - Administration and Public Relations

Job Description:

Position

Title: Japanese Bilingual

Assistant - Administration and Public Relations

Location: Schaumburg, IL (Hybrid: 2 days in-office,

3 days remote)

Classification: Non-Exempt

Work

Schedules: Standard

business hours with occasional weekend availability required for special

events.

Summary

This role is

responsible for facilitating internal and external communications regarding

membership, fundraising efforts, community events, and executive meetings at a

non-profit organization. The ideal candidate will provide comprehensive

administrative, event, and meeting support while helping drive public relations

initiatives and foundation grants processes.

Essential

Duties and Responsibilities include but are not limited to:

Administrative

& Database Management

• Answer

inbound phone calls, manage email correspondence, and handle incoming and

outgoing physical mail.

• Maintain

office supply inventories and place order requests to maintain appropriate

stock levels.

• Organize

event invitations and maintain up-to-date attendee lists for meetings and

special programs.

• Input

and maintain accurate database records, including new member onboarding,

member departures, fee payments, and contact updates.

• Maintain

administrative student records for affiliated regional educational

institutions.

• Assist

with managing the administrative workflows for fundraising initiatives and

foundation grant applications.

Event Support

& Public Relations

• Develop,

draft, and distribute a weekly email newsletter to organizational members

and partners.

• Organize

culture committee programs, including art museum tours, wine seminars, and

family-oriented activities.

• Coordinate

community service initiatives and collaborative cultural events, including

beach cleanups and regional heritage festivals.

• Support

the planning and execution of foundation fundraising events and grant

presentation ceremonies.

• Oversee

guest reception and administrative logistics for major annual gala events.

• Coordinate

prize collections and contributions from member organizations for

educational competitions.

• Attend

and support weekend events and programs as needed.

Meeting &

Executive Support

• Manage

meeting invitations, RSVP tracking, and attendee rosters for committee and

board gatherings.

• Assist

executive leadership in communicating with partner chambers of commerce

across North America.

• Draft

articles covering organization events and proofread content for the online

newsletter.

• Continuously

identify opportunities to improve operational efficiency and

cost-effectiveness.

• Perform

special projects and miscellaneous duties as assigned by leadership.

• Maintain

a clean, safe, and professional working environment while adhering to

organizational policies and ethical standards.

Qualifications

Required:

• High

School Diploma or equivalent; Associate's degree (A.A.) from a two-year

college/technical school preferred, or equivalent combination of education

and related experience.

• Superior

bilingual communication skills in English and Japanese (written and

spoken).

• Proficiency

with standard office software, including Windows OS, MS Office (Word,

Excel, PowerPoint), and internet research tools.

• Strong

customer service, multi-tasking, time management, and organizational

skills.

• High

degree of integrity, adaptability, and ethical standards when handling

confidential information.

• Valid

driver's license and ability to drive as needed for event logistics.

• Physical

ability to work in an office setting, operate standard desktop equipment,

and occasionally lift or move up to 25 lbs.

• 1 to 2

years of prior experience in business operations, administrative support,

or event coordination (preferred).

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.