We are seeking a highly organized and proactive temporary Administrative Assistant to join our client's team while their current AA is out on maternity leave.
Responsibilities
Serve as the front desk receptionist, greeting visitors and managing incoming calls with professionalism and courtesy.
Operate multi-line phone systems, directing calls accurately and efficiently while maintaining excellent phone etiquette.
Manage calendar appointments, schedule meetings, and coordinate events to optimize office productivity.
Perform data entry, maintain filing systems, and ensure all records are accurate and up-to-date.
Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and communication.
Provide customer support by responding promptly to inquiries via phone or email and ensuring client satisfaction.
Handle clerical duties such as proofreading documents, managing correspondence, and organizing office supplies.
Support office management activities including inventory control, vendor communications, and facility coordination.
Maintain confidentiality of sensitive information while demonstrating excellent organizational skills.
Requirements
Proven experience in an administrative or clerical role within an office environment.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace applications.
Experience with QuickBooks or similar bookkeeping software is plus.
Strong organizational skills with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills; bilingual abilities are a plus.
Familiarity with multi-line phone systems, data entry, filing procedures, and calendar management.
Demonstrated customer service skills with a professional demeanor.
Ability to handle multiple responsibilities efficiently while maintaining attention to detail.
$17.33/hr.