IT Project Manager

The Project Manager will support the Department s transition to Florida PALM and is expected to lead and support organizational changes within the Department during this transition through the following in scope activities: Attend agency read i n e s s wo r k sh o p s fac i litat e d b y th e F l o ri d a P ALM Project (as identified in the Organizational Readiness P lan deliverable); Communic ate to and ad vocate for the Division/Office Po int of Cont acts inf ormation about the p ro ject; Com p let e Rea d ines s Workbook (RW ) a n d a s s o c i a t e d r e a di ness tasks to include training end users, preparing business systems, educating owners, updating applicable policies and procedures, and cleansing data; Communic ate expecta tions and dead lines to aff ected end users, enterp rise user s, and business sy stem own ers; Sup p or t C i t r us t o prepare fo r t h e tr a n s i ti on to Florida PALM, Monit or enterp rise busine ss process changes, Monit or the remediat ion of agency business s yste ms, Monit or the remediat ion of division processe s, Communic ate and Coll aborate wit h the Citrus Re adiness Proj ect team and su bject matt er expe rts, Dev e lop an d enco u rag e a cul t ure t h a t e mbr a ce s orga n iza ti onal changes through the transition to Florida PALM. The IT Project Manager w i ll be tasked with providing the consulting expertise needed to develop and execute the project plan for Citrus Functional PALM Readiness in support of Florida PALM project implementation tasks in accordance with accounting, financial, reporting, and payroll functions.

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IT Project Manager

We are seeking an IT PM to join our team. The selected candidate will work a hybrid schedule consisting of onsite workdays in Bartow, FL. Some occasional travel to Tallahassee to attend workshops and training is required.

Overview:
The Florida Accounting and Information Resource (FLAIR) was established more than 40 years ago and has been the application p rov i din g accounting resources to the State s agencies, including the Department of Citrus. Since the implementation of FLAIR, the State s accounting needs have grown and outstretched FLAIR s capabilities. Based on information provided in the FLAIR Study, the Florida Legislature authorized the creation of the Florida Planning, Accounting and Ledger Management (PALM) project to design, develop and implement a financial management solution (FMS).

The Sta te of Florida has embarked on a multi year endeavor to replace FLAIR with a cloud based modern FMS. After the Florida PALM Cash Management (CMS) module was implemented in July 2021, the project re based itself on lessons learned while resolving issues identified during the CMS post implementation phase. In FY 21 22, a set of schedule changes that combined Florida PALM s Central and Departmental Waves into a single Financials Wave, along with a planned concurrent implementation of the Payroll Wave, was presented to and approved by the Executive Steering Committee. Agencies are now re engaging with Florida PALM to implement the financials, payroll, and information warehouse phase, scheduled for January 2027.
This transformation of critical functional agency activities will involve close collaboration between the Florida PALM Project and Citrus, for which Citrus requires a resource at the Project Manager level. The Project Manager will be essential in assisting and performing the vital role of coordinating all department level activities by working with the Change Champion Network (CCN) to plan and execute all tasks necessary for ensuring a successful transition to Florida PALM. The Project Manager will work with the CCN to ensure that the new processes resulting from Florida PALM are adopted by the people who are affected by the transformation coming with the Financials Wave.
Citrus has one (1) agency business system that will require remediation to integrate with PALM. The project manager will review the Citrus Revenue system to determine and documents requirements for the system and assist the agency with development of a remediation plan for the application.

Required Experience:

• A minimum of 7 years of IT work experience, including 4 or more years managing projects. Experience with projects in multiple technologies and functions.

Required Education:

• Bachelor s Degree in Computer Science, Information Systems, Business Administration, or another related field. Or equivalent work experience.
• Project Management certification or successful completion of a recognized project management curriculum is required.

Duties and Responsibilities:
The IT Project Manager w i ll be tasked with providing the consulting expertise needed to develop and execute the project plan for Citrus Functional PALM Readiness in support of Florida PALM project implementation tasks in accordance with accounting, financial, reporting, and payroll functions.
The PALM Readiness Project is responsible for preparing the Department to use Florida PALM Financials, Payroll, and Enterprise Data Warehouse. The Citrus Readiness Project team will support the Department in a successful transition to Florida PALM by providing a way for the Project to communicate, support, and engage the impacted stakeholders. The Project Manager will support the Department s transition to Florida PALM and is expected to lead and support organizational changes within the Department during this transition through the following in scope activities:

• Attend agency read i n e s s wo r k sh o p s fac i litat e d b y th e F l o ri d a P ALM Project (as identified in the Organizational Readiness P lan deliverable) ;
• Communic ate to and ad vocate for the Division/Office Po int of Cont acts inf ormation about the p ro ject;
• Com p let e Rea d ines s Workbook (RW ) a n d a s s o c i a t e d r e a di ness tasks to include training end users, preparing business systems, educating owners, updating applicable policies and procedures, and cleansing data;
• Communic ate expecta tions and dead lines to aff ected end users, enterp rise user s, and business sy stem own ers;
• Sup p or t C i t r us t o prepare fo r t h e tr a n s i ti on to Florida PALM,
• Monit or enterp rise busine ss process changes ,
• Monit or the remediat ion of agency business s yste ms,
• Monit or the remediat ion of division processe s,
• Communic ate and Coll aborate wit h the Citrus Re adiness Proj ect team and su bject matt er expe rts,
• Dev e lop an d enco u rag e a cul t ure t h a t e mbr a ce s orga n iza ti onal changes through the transition to Florida PALM.

In addition to the activities listed above, duties shall include, but may not be limited to:
The Project Manager will oversee the overall implementation process, ensuring that project milestones, deliverables, and timelines are met. This role will coordinate and collaborate with the internal project team, external vendors, and stakeholders to ensure effective project execution. Key responsibilities include project planning, risk management, resource allocation, and communication.
The project manager will review the Citrus Revenue System, document requirements, and make recommendations for system remediation and integration into Florida PALM.


*** Please note that any false information on your resume or application could lead to the offer being withdrawn or even termination after hire.***