IT Procurement & Contracts Coordinator

This role is responsible for managing the full lifecycle of IT purchasing, vendor relationships, contracts, and budgets. The ideal candidate is organized, detail-oriented, and comfortable working directly with vendors and internal stakeholders to keep IT spending and commitments on track.

Key Responsibilities:

• Manage the IT procurement process end-to-end, including purchase requisitions, purchase order creation, and invoice reconciliation

• Monitor vendor contracts and software/hardware agreements for upcoming renewals; proactively reach out to vendors to request renewal quotes and ensure timely review

• Support new vendor onboarding in coordination with the Supply Chain department, including required documentation and approval workflows; partner with Legal on Master Service Agreements (MSAs) and other vendor contracts

• Maintain and manage IT software license inventory, ensuring accurate seat counts and alignment with active agreements

• Partner with IT leadership on annual budget planning and ongoing budget tracking; provide regular spend reporting and forecasting

• Lead the selection, implementation, and ongoing management of a centralized IT contract repository; establish processes for contract intake, storage, and key-date tracking

• Build and maintain strong vendor relationships, serving as a primary point of contact for procurement-related communications

• Ensure all IT purchasing activity aligns with internal approval workflows and company financial policies

• Support scheduling of vendor coordination calls and assist with meeting materials and follow-up documentation as needed

Qualifications:

• Experience in IT procurement, contracts administration, or a related role is a plus, but not required

• Familiarity with software licensing models and vendor contract structures

• Experience with purchase order workflows and budget tracking

• Strong organizational skills with high attention to detail

• Effective communicator, comfortable engaging directly with vendors and internal teams

• Proficiency with Microsoft Office Suite and SharePoint; experience with project tracking or contract management platforms is a plus

• Experience supporting a multi-site or geographically distributed organization is a plus