IT Asset Management Specialist

Responsibilities include maintaining asset inventories, overseeing software license management, supporting audits, and managing asset renewal, refresh, and disposal processes. The IT Asset Specialist is responsible for managing the full lifecycle of the organization’s IT assets, including hardware, software, and cloud-based resources.

Job Title: IT Asset Management Specialist
Location: Tulsa, Oklahoma
Type: Contingency
Compensation: $90,000.00 - $100,000.00
Contractor Work Model: Hybrid
Hours: 40.0
Security Clearance: Not specified

Overview
The IT Asset Specialist is responsible for managing the full lifecycle of the organization’s IT assets, including hardware, software, and cloud-based resources. This role ensures accurate asset tracking, license compliance, and alignment with financial, security, and operational requirements. The IT Asset Specialist partners with IT, procurement, finance, and compliance teams to optimize asset utilization and control costs. Responsibilities include maintaining asset inventories, overseeing software license management, supporting audits, and managing asset renewal, refresh, and disposal processes. The role also evaluates vendor relationships and contributes to contract and purchase decisions. Through data analysis and reporting, the IT Asset Specialist identifies cost-saving opportunities and mitigates risk. This position plays a critical role in ensuring governance, compliance, and operational efficiency across the technology environment.

Responsibilities

• Manage the full lifecycle of IT assets, including procurement, deployment, transfers, upgrades, and disposals
• Maintain an accurate inventory of all hardware, software, cloud services, and licenses
• Ensure compliance with software licensing agreements and vendor contracts
• Support IT audits, internal controls, and risk management initiatives
• Partner with IT teams to standardize asset management processes and documentation
• Monitor asset utilization and recommend cost-saving or optimization opportunities
• Record IT assets in accordance with accounting standards, including depreciation and amortization
• Reconcile IT asset records with the general ledger and support financial closing activities
• Prepare asset-related financial reports and variance analyses
• Assist in budgeting, forecasting, and cost allocation for IT assets
• Coordinate with Procurement on IT purchases and renewals
• Validate invoices, purchase orders, and asset receipt documentation
• Track vendor contracts, renewals, and maintenance agreements
• Support negotiations with vendors by providing asset and cost data

Requirements

• Bachelor’s degree in Accounting, Finance, Information Technology, MIS, or related field
• 3–5 years of experience in IT Asset Management, Accounting, or IT Financial Operations
• Demonstrated experience managing IT assets with financial accountability
• Strong understanding of IT infrastructure (hardware, software, SaaS, cloud environments)
• Knowledge of accounting principles related to fixed assets and depreciation
• Experience with ITAM tools (e.g., ServiceNow, Flexera, Snow, or similar)
• Proficiency with ERP and financial systems (e.g., SAP, Oracle, NetSuite)
• Advanced Excel skills for reconciliations and analysis
• Strong attention to detail and data accuracy
• Analytical mindset with the ability to connect IT data to financial outcomes
• Excellent communication skills for collaboration with IT, Finance, and Procurement
• Ability to manage multiple priorities in a fast-paced environment
• High level of integrity and accountability

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #208-Rowland Tulsa