IS Administrative Assistant

POSITION SUMMARY: This Administrative Assistant position performs a wide variety of office and administrative support duties for the Information Services department. This position interacts with team members and vendors on a daily basis. The Administrative Assistant will complete daily assignments in timely manner and enhance the productivity and effectiveness of a technical staff in a busy, professional environment. 

Primary Responsibilities

• Administrative Support:Perform general office duties, including document preparation, filing, record maintenance, mail distribution, and answering multi-line phones.
• Scheduling & Coordination:Maintain calendars, coordinate meetings, and arrange Team Member travel, including airfare, hotels, and rental vehicles.
• Purchasing & Financial Processing:Prepare and process purchase orders, invoices, accounts payable, and Team Member expense reports.
• Payroll Administration:Review and process weekly payroll and timekeeping records accurately and on schedule.
• Vendor Communication:Work with external vendors to address purchasing, invoicing, and order-related questions or discrepancies.
• Office Management:Order and distribute office supplies, maintain inventory records, and support departmental organization.
• Department Support:Assist leadership and Team Members with administrative requests, reporting, and special projects.
• Process Improvement:Identify opportunities to streamline administrative activities, improve accuracy, and increase departmental efficiency.
• Perform additional responsibilities as assigned.

Position Requirements

• Education & Experience

• High school diploma or equivalent required.
• 1–2 years of administrative or office support experience preferred.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Experience with purchasing, invoicing, payroll, expense reporting, or multi-line phone systems preferred.

• Skills & Qualifications

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy in documentation and financial processing.
• Professional written and verbal communication skills with a customer-service mindset.
• Strong analytical, problem-solving, and time-management abilities.
• Dependable, punctual, self-motivated, and accountable for assigned responsibilities.
• Ability to work independently while collaborating effectively with Team Members and leadership.
• Adaptable to changing priorities and comfortable working in a fast-paced environment.
• Must be able to work on site in Eau Claire, WI.