Job Title: IP Docketing Administrator
Location: Boston MA 02210
Salary/Payrate: $70K-$95K annually and AWESOME benefits!!!
Work Environment: Hybrid (2 days WFH)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee:AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
PRIMARY RESPONSIBILITIES:
- Cross-trains and manages daily docketing of US and foreign patent and trademark correspondence ensuring all critical docket dates are accurately recorded.
- Coordinates with external docketing team to resolve outstanding docket issues and manages Docket Box.
- Reviews final deadlines on weekly basis and emails attorneys/staff to obtain information for completing non-extendable deadlines.
- Cross-trains in annuity management to make annuity and maintenance fee payments (US and foreign) by utilizing our third-party vendor and corresponds with foreign associates with respect to inquiries related to annuities and maintenance fees, as needed.
- Keeps the annuity docket accurate and up to date, including keeping track of those annuities in extension periods.
- Performs quality control audits on a regular basis to ensure the accuracy and timeliness of items entered into the docketing database.
- Assumes additional responsibilities as requested by IP Manager.
SECONDARY RESPONSIBILITIES:
- Supports various intellectual property attorneys and Senior Paralegals to provide excellent service to clients as personnel needs arise.
- Prepare and file, and/or collaborate, on all aspects of US PCT and foreign prosecution.
- Draft formality documents for client’s signature.
- Timely reports official communications to client and foreign associates.
QUALIFICATIONS:
- Bachelor’s degree preferred.
- 2-3 years’ of docketing experience.
- Knowledge of procedural requirements for filing US and PCT patent applications with the USPTO and the World Intellectual Property Office (WIPO).
- Hands-on electronic filing experience at the USPTO.
- Knowledge of foreign filing and national phase entry procedural requirements.
ADDITIONAL SKILLS/EXPERIENCE
- Proficiency in Microsoft Office.
- Excellent grammar, spelling and proofing for content and context.
- Excellent interpersonal skills, including strong communication skills, tact and diplomacy, as well as the ability to interact positively and productively with all levels of the Firm.
- Ability to assume responsibility for assigned tasks, and if necessary, able to delegate workload in order to manage multiple tasks and meet deadlines.
- Demonstrates organization, flexibility, and reliability to set priorities, as well as the ability to manage multiple responsibilities and works well under pressure.
- Detail-orientated and self-motivated.
- Ability to work both independently and collaboratively with team members as well as attorneys and staff throughout the firm.
- Adaptable to last minute changes and disruptions, and able to accommodate occasional overtime work when required.