Invoicing Specialist Company Overview:
We are an excellent-oriented company that proudly serves Alabama, Georgia, Tennessee, the Carolina's, and Florida area with over 30 years of combined experience. We are a business that provides exceptional quality in the commercial/industrial in HVAC, Refrigeration, Commercial Kitchen Equipment repairs, installation, and maintenance. Ameriserve is on a mission to lead the industry by investing in technicians and owner-operators with expertise and character. We are best in class equipped with industry leading technology, training, training and safety standards. We go above and beyond with proactive, step-above service. Benefits: - Competitive salary
- Salary range $18.00 to $24.00 per hour
- Health, dental, and vision insurance
- Retirement plan with company match
- Paid time off and holidays
- Professional development opportunities
Invoicing Specialist Key Responsibilities - Prepare, review, and process customer invoices accurately and in a timely manner.
- Verify service work orders, labor hours, parts used, and pricing before generating invoices.
- Ensure all billing information is complete and matches service documentation.
- Communicate with technicians, dispatch, and the parts department to resolve discrepancies in work orders or billing details.
Resolve invoice-related issues promptly and professionally. Monitor outstanding invoices and assist with follow-ups. Process adjustments, credits, and corrections as needed - Assist with daily, weekly, and monthly billing reports and reconciliation.
- Support the accounting department with documentation, record keeping, and administrative tasks related to invoicing.
Requirements - Prior experience as an invoicing specialist, billing coordinator, accounts receivable clerk, or similar role (experience in HVAC, plumbing, or commercial kitchen repair is a plus).
- Strong attention to detail and accuracy when reviewing financial documents.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
Proficiency with invoicing systems. NetSuite is a plus - Ability to manage multiple invoices and deadlines simultaneously.
Basic understanding of billing procedures. Strong problem-solving skills with the ability to resolve invoicing discrepancies. - Ability to work independently and collaboratively as part of a team.
- Ability to pass a satisfactory background screening and drug test.
Ameriserve is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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