API_InvSpec1_NSFE_073026_CORA.docx
*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE
ADDITIONAL PROCUREMENT INFORMATION (API)
Title & Level
Inventory Specialist 1
Work Group Location
Vancouver, WA
Specialty
Automotive, Truck and Heavy Equipment Parts Specialist
Offsite Work Eligibility*
Not Eligible for Telework
Organization
NSFE
Number of Days Onsite
5 days per Week
Hours
Full-Time, up to 40 hours
Additional Information
Overtime
Up to5% anticipated
On-Call
No
Travel
Up to 40% local travel for picking up parts/materials/vehicles
FN Status
NOT open to Foreign Nationals
* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.
** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.
OVERVIEW
Assignment
This Inventory Specialist 1 will support the Fleet Management (NSF) group at the ***. This assignment involves identifying, researching, sourcing, receiving, storing, issuing, and tracking repair parts, materials, tools, and equipment. Such work requires knowledge of the kinds of tools, parts, and equipment in stock and how to locate them, and an ability to identify and issue specific items requested by end users. This assignment will also serve as a parts runner picking up orders in the local area from various vendors and suppliers. They may be required to conduct annual or periodic inventory at various maintenance shops within the BPA service area.
Organization
The Fleet Equipment Analysis & Policy (NSFE) organization manages the agency s equipment, services and repairs. This organization ensures the safety and maintenance of all vehicles and equipment that the Government owns. In providing these services, the organization meets agency s needs and provides our customers with the services necessary to keep BPA s equipment maintained and safe.
The parts group of the organization determines inventory levels, coordinates materials, and provides customer service, parts knowledge and recommendations about parts to our HMEMs within the Fleet organization. This position requires the ability to participate as an organizational representative and interact professionally with, collaborate with and support a variety of customers throughout the agency.
ASSIGNMENT RESPONSIBILITIES
Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Support a variety of parts and material needs for small electric vehicles, construction equipment to line trucks and aerial devices.
Perform OEM and aftermarket parts research, VIN/serial number lookup, mechanic support, vendor coordination, order tracking, returns, credits, warranty items, core returns, stockroom organization and inventory control.
Serve as a parts runner picking up merchandise from local warehouses, manufacturers and retail stores.
Perform the following:
Monitor and track parts/material orders;
Resolve order delays, issues, or client questions;
Provide recommendations for the improvement of organizational processes, procedures, and practices.
Receive, verify, stage and keep stock of incoming shipments and materials.
Check and record the quantity of merchandise for conformity to purchase orders.
Track items in the stock room through proper organization and labeling.
Record and report shortages and discrepancies.
Issue required components and materials as requested.
Communicate over the phone, in person or through email to coordinate returns, rejections and credits.
Pickup/Deliver vehicles to/from internal customers or external vendors (i.e. dropping GSA vehicle off at vendor for Upfit, etc.).
Assist in maintaining a clean, organized, secure and safe parts area.
Perform data entry and parts and materials research.
May perform inventory support at BPA shops within the BPA service area on an annual or sporadic basis.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
High School Diploma or GED equivalent is required.
Associates or Bachelor s degree in Inventory Management, Inventory Control, Purchasing, Computerized Logistics or related field is preferred.
With a Bachelor s degree in applicable fields, 6 months of supply chain and/or logistics experience is required.
With an Associate s degree in applicable fields, 2 years of supply chain and/or logistics experience is required.
Without a degree or with a degree not in applicable fields, 4 years of supply chain and/or logistics experience is required
Note: This position may not perform material handler duties (craft) such as operating material handler equipment and/or forklift, working around high-voltage equipment, working with machinery with moving parts, working on scaffolding, motorized buckets, etc.
Required Technical Skills & Experience (required on matrix)
3 years of experience in automotive warehouse operations, including OEM/aftermarket parts identification, VIN and serial number research, electronic parts catalogs, Fleet maintenance practices, equipment identification, parts sourcing, vendor coordination, inventory systems and customer support.
Knowledge of shop safety regulations and emergency procedures.
Experience with Microsoft Office Suite Software (MS Word, PowerPoint, Excel and Outlook).
Preferred Skills & Experience (optional on matrix)
Experience in Fleet maintenance organizations, automotive dealerships, heavy-duty truck dealerships, construction equipment, agricultural equipment, utility fleets, municipal/public fleets, and direct mechanic support
Experience with Asset Suite Enterprise Asset Management (EAM) system
Additional Requirements (not required on matrix)
Valid U.S. Driver s License is required.
PPE Requirements
White Hard Hat
Eye Protection
Hand protection (gloves)
Hearing Protection
Additional PPE required by State or Federal OSHA for the work being performed.
Hazards & Risks
Assignment requires frequent walking, bending and stooping.
Assignment requires overhead work.
Assignment requires the ability to lift and carry 50 pounds.
Assignment requires a minimum level of physical ability sufficient to lift, carry, move and stack equipment weighing up to 50 pounds. Bending stooping, lifting, kneeling, reaching and walking for short distances (up to 500 yards) may be required.
Assignment requires the ability to lift items approximately 75 pounds in weight on and off vehicles and maneuver them using wheeled carts, to designated locations.
Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)
Training Type
Details
Provided by
Asset Suite Enterprise Asset Management
BPA
Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.
CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES
The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.
Area of potential Closely Associated / Inherently Government function
Mitigation Measures
Access to Confidential / Sensitive Information
CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)
CFTE must complete annual Information Security and Privacy Awareness training.
CFTE must complete and pass background investigations of an appropriate level.
Acquisition Planning / Source Selection
CFTE are not permitted to serve as voting members for acquisition selections.
All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).
All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.
Only Contracting Officers are authorized to obligate BPA funds.
Agency / Org Planning
All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.
Budget / Finance Prep
Only Federal Employees may determine budget priorities & allocations.
BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.
Contract Management
All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.
All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).
Decision Making
CFTE may provide input and recommendations to decision-makers.
Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.
Direction & Control
(directing BFTE)
CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.
Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.
Disposing Govt. Property
All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).
Dissemination of Agency/Policy Information / Training
All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.
Inspection / IT Testing
Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).
HR Support
CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).
All work products must be reviewed and finalized by appropriate federal employees.
Policy Development
BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.
Interpretation of Policy/Regulations
Only BPA federal employees may determine the applicability and interpretation of regulations.
CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.
Representing BPA
Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.
CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.
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CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX
CONTRACT FULL TIME EQUIVALENT (CFTE)
NON-CRAFT HIRING SAFETY TRAINING MATRIX
Purpose:
The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.
This form is intended only as a reference document for contractors.
BPA Requesting Manager
(Last, First MI)
Rhoads, TJ
Date
07/08/2026
CFTE Job Title
Inventory Specialist 1
Org
NSFE
PPE provided by Supplier or Contractor?
Yes No
If yes, list required PPE: hard hat, gloves, hearing protection, eye protection
Identify which Supplier or Contractor medical surveillance programs are required, if any*
Respirator User
Asbestos
Lead
Silica
Hearing Conservation
Other: Click or tap here to enter text.
No Medical Surveillance
*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.
Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:
Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.
Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).
Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).
Pre-Hire Training should be completed prior to the CFTE starting their assignment.
Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.
Pre-Task Training should be completed prior to conducting the associated task.
Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.
The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.
BPA provided safety training will be the same training provided to Federal Workers.
For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.
For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.
Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.
Office & Remote Work/Telework Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Exposed to a fire in the building
BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.
B
Exposed to an earthquake while in the building
BPA manager will advise of evacuation protocol and designated gathering location.
B
Operating office tools (paper cutter, paper punch, staplers, etc.)
None Identified
C
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use
Optional: SUFS Move Safe (HRMIS 016633)
Choose an item.
Ergonomics
Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.
C
Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces
Review SOHM Chapter 9
B
Optional: Slips, Trips & Falls Training (HRMIS 015076)
B
Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)
None Identified. On-the-job familiarization (if using BPA-issued equipment).
Choose an item.
Travel / Field Operation Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Driving vehicles on public and/or non-public roads
Review SOHM Chapter 19
B
Defensive/Distracted Driving (HRMIS 017057)
B
Worker operates forklifts
Forklift Certification
Choose an item.
Worker operates a fire extinguisher
Fire Extinguisher Use
Choose an item.
Worker operates hand tools
None Identified
Choose an item.
Worker uses personal protective equipment
Personal Protective Equipment
B
Worker may be exposed to shock and arc-flash hazard
Shock & Arc Flash Awareness
Choose an item.
Shock & Arc Flash Basic
Choose an item.
Shock & Arc Flash Advanced / Refresher
Choose an item.
Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2
Asbestos Awareness
Choose an item.
Worker required to work in remote areas where bear encounters may take place
Bear Pepper Spray Training
Choose an item.
Worker exposed to rodent and bird droppings1
Biological/Vermin/Hanta Virus
Choose an item.
Worker exposed to hot and/or cold environments
None Identified
Choose an item.
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Worker exposed to chemicals, such as herbicides or pesticides;
Herbicide Cert. Ref. 4-hr
Choose an item.
Herb Certification 8-hr
Choose an item.
Hazardous Communication
Choose an item.
Worker exposed to lead2
Lead Awareness
Choose an item.
Lead Worker Training
Choose an item.
Worker exposed to mercury
None Identified
Choose an item.
Worker exposed to noise2
Hearing Conservation (Initial)
Hearing Conservation (Annual)
Choose an item.
Worker exposed to silica2
Silica - Awareness
Choose an item.
Worker works at heights higher than 4
Fall Protection, Awareness
Choose an item.
Fall Protection, General
Choose an item.
Fall Protection, Advanced
Choose an item.
Ladder Safety
Choose an item.
Fall Protection, Advanced (TLM)
Choose an item.
Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas
First Aid/CPR/AED
(Red Cross or AHA Accredited)
Required only if specified in the API
Choose an item.
Worker performs work alone in remote areas
Wilderness Adv. First Aid
Choose an item.
Worker may prepare, transport or receive hazardous materials
DOT 1: Introduction, Classification, and the Hazardous Materials Table
DOT 2: Packaging, Labeling, Marking, and Placarding
DOT 3: Shipping Papers
DOT 4: Loading and Storage
DOT: Security for Shipment of Hazardous Materials
Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions
DOT Hazardous Material Awareness for the General Hazmat Employee
Choose an item.
1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.
2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.
Other Specific Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
SAMPLE: Worker may make infrequent visits to field locations or substations
Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.
B
X
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Choose an item.
General Comments
BPA Requesting Manager Comments/Additional Considerations:
Click or tap here to enter text.
F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624