The Inventory & Logistics Coordinator is responsible for overseeing inventory accuracy, coordinating inbound and outbound shipments, managing material movement, and supporting logistics operations across the organization. This position serves as a key link between purchasing, warehouse operations, production, transportation providers, and project teams to ensure materials are available, properly tracked, and delivered on schedule.
The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining compliance with company policies, contractual requirements, and inventory control procedures.
Essential Duties and Responsibilities
Inventory Management
- Maintain accurate inventory records within inventory management and ERP systems.
- Monitor inventory levels and coordinate replenishment activities to prevent stock shortages or production delays.
- Track and reconcile inventory transactions, investigating and resolving discrepancies as needed.
- Generate inventory reports and provide inventory status updates to management.
- Monitor government-furnished materials and inventory assigned to specific contracts, projects, or production jobs.
Logistics Coordination
- Coordinate inbound and outbound shipments with suppliers, carriers, customers, and internal departments.
- Schedule freight pickups and deliveries while ensuring materials arrive on time and in good condition.
- Track shipments and communicate delivery status updates to stakeholders.
- Resolve transportation issues, shipment delays, and freight discrepancies.
- Assist with carrier selection and logistics planning to support operational needs.
Receiving & Material Verification
- Verify incoming shipments against purchase orders, packing slips, and shipping documentation.
- Inspect received materials for quantity, quality, and damage.
- Ensure all received materials are properly documented and entered into inventory systems.
- Coordinate with procurement and vendors to resolve receiving discrepancies.
Shipping & Distribution
- Prepare shipping documentation, including Bills of Lading (BOLs), packing lists, and other required paperwork.
- Ensure shipments are properly packaged, labeled, and documented.
- Coordinate with loading personnel to ensure accurate and damage-free shipments.
- Maintain shipment records and tracking information.
Inventory Audits & Reporting
- Conduct cycle counts and physical inventory audits.
- Reconcile physical inventory to system records and investigate variances.
- Prepare weekly and monthly inventory and logistics reports.
- Monitor inventory performance metrics and identify opportunities for process improvement.
Compliance & Process Improvement
- Ensure compliance with company policies, safety standards, contractual requirements, and regulatory guidelines.
- Assist in developing and improving inventory control and logistics procedures.
- Support continuous improvement initiatives focused on inventory accuracy, material flow, and transportation efficiency.
- Train and support team members on inventory and logistics processes when needed.
Qualifications
Education & Experience
- High school diploma or GED required; Associate's degree in Supply Chain, Logistics, Business, or related field preferred.
- Minimum 3-5 years of experience in inventory control, logistics coordination, supply chain operations, warehouse management, or related fields.
- Experience working with ERP systems, inventory management software, and transportation documentation.
Knowledge, Skills & Abilities
- Strong understanding of inventory control and logistics processes.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Experience with ERP and inventory management systems.
- Strong analytical and problem-solving skills.
- Excellent organizational and time-management abilities.
- Ability to prioritize multiple projects and deadlines.
- Strong verbal and written communication skills.
- Ability to work effectively with suppliers, carriers, warehouse personnel, and internal stakeholders.
Certifications & Requirements
- Ability to obtain Material Handling Equipment (MHE) certification within 30 days of employment.
- Ability to safely operate forklifts and material handling equipment ranging from 3,000 to 60,000-pound capacities.
- Working knowledge of transportation, shipping, receiving, and warehouse safety regulations.
Physical Requirements
- Ability to work in warehouse, manufacturing, and outdoor environments.
- Ability to lift up to 50 pounds occasionally.
- Ability to stand, walk, bend, and perform physical inventory activities as needed.
Work Schedule
- Core working hours are Monday through Friday, 8:00 AM to 5:00 PM.
- Flexibility to work alternate schedules, including 3:00 PM to 11:00 PM, evenings, weekends, and overtime as business needs require.