Inventory & Data Entry Specialist
Location: Vancouver, WA 98665
Salary: Approximately $55,000 - $60,000 per year
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Employment Type: Full-Time, On-Site, Direct Hire (Permanent, direct-hire opportunity)
Job Overview
We are looking for an organized and detail-oriented Inventory & Data Entry Specialist to support daily inventory, order processing, and shipping operations. This position is responsible for maintaining accurate inventory records using QuickBooks Desktop, entering customer and e-commerce orders, and helping coordinate the fulfillment and shipment of products.
The ideal candidate must have hands-on experience with QuickBooks Desktop and its inventory management system. Responsibilities also include preparing domestic and international shipments, processing shipping labels through ShipStation, coordinating with production staff regarding order issues, and occasionally processing customer credit card payments through Authorize.net.
This is a hands-on administrative and data entry position that requires strong attention to detail, accuracy, and the ability to keep daily orders and inventory records organized. The company is looking for someone who can join the team as soon as possible.
Key Responsibilities
Enter and maintain accurate inventory records in QuickBooks Desktop.
Process customer and e-commerce orders and ensure all information is entered correctly.
Track inventory levels, product quantities, and order details.
Coordinate order fulfillment and shipping activities.
Prepare shipping labels and documentation for domestic and international orders using ShipStation.
Communicate with production personnel to resolve order, inventory, and shipping-related issues.
Process customer credit card transactions through Authorize.net when necessary.
Verify order details and shipping information to ensure timely and accurate deliveries.
Provide general administrative and data entry support for daily operations.
Requirements
Previous hands-on experience with QuickBooks Desktop, particularly inventory management.
Experience with inventory tracking and data entry.
Previous experience with order processing or e-commerce operations.
Familiarity with shipping software such as ShipStation is preferred.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks and work independently.
Must reside in Washington State and be available to work on-site.
Immediate opening - We are looking to hire as soon as possible.