Position Summary The Inventory Control Specialist is responsible for controlling, documenting, and coordinating inventory movements to ensure inventory accuracy, traceability, and timely fulfillment of internal material requests. This position serves as a key link between Inventory, Receiving, and operational departments inside the lab. Position Objective Ensure accurate control, documentation, and distribution of inventory by managing internal material requests, maintaining inventory integrity, and supporting efficient warehouse operations. Main Duties & Responsibilities - Receive and review Work Orders and material requests from all departments.
- Verify that requests contain complete information (item number, description, quantity, department, and requester).
- Record and track all inventory transactions in the designated inventory system or tracking sheet.
- Confirm stock availability and coordinate inventory allocation.
- Pick, stage, and distribute requested materials according to operational priorities.
- Verify that quantities issued match approved requests.
- Maintain accurate records of inventory movements for audit and traceability purposes.
- Identify and report inventory discrepancies, shortages, overages, and damaged materials.
- Assist with cycle counts, physical inventories, and inventory reconciliation activities.
- Monitor inventory levels and notify management of low-stock items, recurring shortages, or process issues.
- Ensure compliance with company inventory control procedures and documentation standards.
- Support continuous improvement initiatives related to inventory accuracy and material flow.
Key Responsibilities - Maintain inventory accuracy and integrity at all times.
- Ensure proper documentation of all inventory transactions.
- Support timely fulfillment of internal material requests.
- Communicate urgent inventory shortages or discrepancies promptly.
- Assist in maintaining organized storage locations and accurate inventory records.
- Contribute to efficient warehouse and inventory operations.
- Ensure adequate stock quantities are maintained to support the laboratory's operational needs.
Desired Competencies - Inventory Control and Accuracy
- Material Handling and Distribution
- Cycle Counting and Physical Inventory Procedures
- Microsoft Excel (Basic to Intermediate)
- Attention to Detail
- Organization and Time Management
- Accountability and Ownership
- Customer Service Mindset
- Teamwork and Collaboration
- Effective Communication
- Reliability and Dependability
- Adaptability and Flexibility
- Sense of Urgency
- Problem Solving
Continuous Improvement Mindset Physical Requirements - Ability to stand and walk for extended periods.
- Ability to lift and move materials up to 30 lbs.
- Ability to work in warehouse and cold storage environments when required.
- Ability to safely operate material handling equipment when trained and authorized.
Key Performance Indicators (KPIs) - Inventory Accuracy (%)
- Work Order Fulfillment Time
- Order Picking Accuracy (%)
- Cycle Count Completion Rate
- Inventory Discrepancies Resolved
- Internal Customer Response Time
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