Intellectual Property Legal Assistant

This role provides comprehensive legal assistant and paralegal support to attorneys practicing in intellectual property law, including trademarks, patents, copyrights, and related matters. The position requires someone who is proactive, adaptable, and eager to learn new processes and responsibilities as departmental needs evolve.

Manage complex attorney calendars, deadlines, docketing, and scheduling with exceptional accuracy and attention to detail
Monitor and maintain critical filing deadlines for intellectual property matters
Prepare, revise, format, and proofread legal correspondence and IP-related documents
Coordinate electronic filings and maintain accurate client and matter records
Communicate professionally and proactively with attorneys, clients, courts, vendors, and government agencies
Assist with trademark and patent application processes, filings, renewals, and maintenance activities
Organize and maintain electronic and physical case files
Support billing, time entry, expense processing, and administrative tasks as needed
Identify workflow improvements and proactively assist the practice group with evolving departmental needs
Handle confidential information with professionalism and discretion
Prior experience working in an Intellectual Property legal practice group is required
Experience as a legal assistant, paralegal, or hybrid legal support professional in a law firm environment
Exceptional attention to detail and organizational skills
Strong calendaring and deadline management abilities
Excellent written and verbal communication skills
Ability to prioritize multiple assignments and work independently in a deadline-driven environment
Strong initiative and willingness to learn new systems, processes, and responsibilities
Proficiency with Microsoft Office Suite and legal practice management software
Experience with IP docketing systems and USPTO filings preferred