Integrated Workplace Management Systems Administrator

Posting Information

Posting Information

Department FPD-Tech Group-243400 Career Area Information Technology Posting Open Date 09/15/2026 Application Deadline 10/01/2026 Open Until Filled No Position Type Permanent Staff (EHRA NF) Working Title Integrated Workplace Management Systems Administrator Appointment Type EHRA Non-Faculty Position Number 00058126 Vacancy ID NF0010039 Full Time/Part Time Full-Time Permanent FTE 1 Hours per week 40 Position Location North Carolina, US Hiring Range Proposed Start Date 11/02/2026

Position Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Facilities Planning and Design is comprised of design professionals who are responsible for the planning, design and management of all capital improvement projects. The projects include new buildings, repairs and renovation of existing buildings, major campus infrastructure, interior design, open space improvements and preservation of historic properties. Facilities Planning and Design ensures that the projects adhere to the principles of adapted land use plan and campus development guidelines.

Position Summary

The Integrated Workplace Management Systems Administrator functions as a key member of the Integrated Workplace Management Systems (IWMS) team and as the project manager responsible for all aspects of the Space Planning and Occupancy Tracking System (SPOTS) to provide systems administration for the Archibus Software platform. Responsibilities include design, testing, development, and implementation of upgrades to the IWMS system. Provides system related desktop support for application users. Provides technical and advisory services collaboratively to the IWMS team and the campus stakeholders including matters related to designing reports, custom solutions, data reporting and compliance.

The primary focus is to acquire in-depth understanding of business processes and information systems currently utilized and identify unaddressed business needs. Develop improved requirements and procedures necessary for the implementation of new modules, integration with existing systems, staff training, and coordinating activities between system users and supporting departments including the Information Technology Services and other impacted departments. Work includes developing requirement specifications for new projects and working with the business partners through development, testing, and final implementation. Responsibilities include:

• Verifying that the physical infrastructure currently in place is adequate and appropriate, and making changes as necessary after scope and costs are fully developed.
• General maintenance of database, tables, queries, and reports.
• Periodically maintaining or adding floorplan layers, Import/Export of CAD drawing, and troubleshooting CAD related space issues.
• Integration with other University applications including business systems, GIS, and CMMS.
• Integrating third party reporting software to enhance reporting capabilities when mining the database for specific information.
• Customization of web-portals, branding, forms & fields, and email communication to end users.
• Training users to access the web-portals and various modules.
• User acceptance testing.
• Troubleshooting system inquiries.
• Creating and executing implementation processes to rollout IWMS throughout the organization.
• Working with the Network/Server Administrator/Data System team to continually expand, share and improve departmental skillset.

Minimum Education and Experience Requirements

Master's or Bachelors and 0-2 years' experience; or will accept a combination of related education and experience in substitution.

Required Qualifications, Competencies, and Experience

• Proficiency with all supported versions of Microsoft SQL Server Database software, Microsoft Access database software, Microsoft Excel, and HTML.
• Experience with integrated workplace management systems and/or computer aided facility management software, such as Archibus or another IWMS tool.
• Experience with AutoCAD and Microsoft Office, including the ability to apply other project management tools.
• High level of interpersonal skills in order to deal effectively and persuasively with all levels of an organization.
• Strong organizational skills and the ability to prioritize complex tasks.
• Ability to manage and simultaneously coordinate high-priority short and long-term projects.
• High proficiency in Microsoft SQL Server, including table structure and query design.
• Ability to establish and maintain excellent working relationships with staff, customers, consultants, and contractors. Ability to work independently on tasks as well as collaboratively in a team setting, to prioritize work.
• Ability to shift between tasks and respond to escalated and emergency issues. Strong analytical, problem solving, communication and organizational skills.
• Ability to work in a dynamic, flexible, and collaborative environment.
• A valid NC Driver's License or ability to obtain one prior to start date.

Preferred Qualifications, Competencies, and Experience

Graduation from a four-year college or university with a degree in Computer Science, Information Technology, Engineering, or Architecture with five+ years of progressive experience in IWMS systems administration or a master's degree with two years of experience. Proficiency in working with Archibus software.

Special Physical/Mental Requirements Campus Security Authority Responsibilities

Not Applicable.

Special Instructions Quick Link https://unc.peopleadmin.com/postings/325433

Posting Contact Information

Department Contact Name and Title Abbas Piran, Engineering Director Department Contact Telephone or Email Abbas.Piran@facilities.unc.edu Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

• Certification/licenses

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Can you perform design and general maintenance of SQL database, Tables, queries, views, and reports?

• Yes

• No

• • Are you proficient with all supported versions of Microsoft SQL database software, MySQL database software, cold fusion, Microsoft Access Database software, Microsoft Excel and HTML?

• Yes

• No

• • How many years of implementation/project management experience with Integrated Workplace Management Systems and or computer aided facility management software (such as Archibus, or another IWMS tools) do you have?

• 1-2 years

• 3-4 years

• 5+ years

• • Can you import/export AutoCad drawings and troubleshoot CAD related issues?

• Yes

• No

• • Please select the response below that best describes your experience/education for the Business Systems Analyst position.

• Bachelor's, Master's, Doctorate degree in a related field

• Associate's degree in a related field and 2 years of related experience

• Combination of post-high school education and 4 years of related experience (ex: 1 year towards a degree and 3 years of experience)

• High school diploma/GED and at least 4 years of related experience

• Did not complete high school but have a combination of high school education and related experience to equal 8 years (ex. 1 year of high school and 7 years of experience)

• None of the above