Inspections Administrative Assistant

National Fire Suppression a division of Western States Fire Protection WSFP and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose our values and each other. And we believe in making our own luck creating our own opportunities. WSFP accomplishes this by constantly innovating finding ways to create new value and seizing new opportunities.Protecting lives and property since 1985 WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple integrity quality safety professionalism commitment.What we offerHealth Life Dental and Vision InsuranceEmployee Assistant ProgramFlex Spending FSA Cafeteria Plan and HSA401k Plan - Matching up to 3Employee Stock Purchase PlanProfit Sharing PlanPaid Time Off PTO Parental Leave Paid Pregnancy Medical LeavePaid HolidaysTuition ReimbursementAnnual Discretionary BonusEmployer paid Life InsuranceGym membership reimbursementInspection Administrative AssistantThe Inspections Administrative Assistant is responsible for initiating and conducting the administrative functions of the Inspection department. They will be responsible for assisting and ensuring the clerical operation of a division is running smoothly. Heshe will assist the Division Manager as well as other branch personnel including key managers in a variety of administrative roles.Job ResponsibilitiesVarious duties which include assisting with scheduling invoicing and collections on inspection projectsWorking hand in hand with Project Managers and Customers in a professional and courteous mannerAssist Project Managers with the setup scheduling invoicing and collections of new jobsprojectsWork with Customers and Inner Office Staff to keep projects moving forwardArrange and maintain various types of records including job filesAssist in completing special reporting and licensing requirementsComplete special projects as requiredAccomplish responsibilities as required using business software as approved by WSFPOffer suggestions and solutions on improving efficiency of general office proceduresOther duties as assignedJob QualificationsPuts forth a courteous friendly helpful attitude at all timesBasic secretarial and administrative experience preferredExcellent computer skills with working knowledge of business software applicationsEffective and good communication skills both written and verbal is vitalAble to function and thrive in a fast-paced environmentWorks well in either team" or independent" situationAbility to pass a post-offer drug screen and background checkAll qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race color religion sex sexual orientation and gender identity national origin or status as a qualified individual with a disability or protected veteran.VEVRAA Federal ContractorAccessibility If you need help accessing this page please contact Phone 1-877-252-2168Email