Information Specialist 105880

Information Specialist 105880

• Pensacola - Main Campus, Florida, United States
• Library Admin
• Clerical/Office Support
• University Libraries
• Staff Full-time
• Closing on: Aug 21 2026

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POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 105880

Classification Title: Information Specialist

Working Title: Collections Specialist

Department: Library Admin

FLSA Status: Non-Exempt

Salary Range: $40,000

Pay Basis: Hourly

POSITION OVERVIEW

JOB SUMMARY:

Performs daily scheduled shift(s) at the service desk, provides backup assistance according to departmental needs, and opens the library building on Sundays. Monitors the library''s monograph collection and ensures the items are properly shelved in the collection in a timely manner. Initiates and coordinates efforts of weeding and shifting the collection in order to accommodate new books purchased and overall collection growth planning. Ensures that special projects are implemented and completed. Maintains and annually updates a position policy and procedure manual for this position.

MINIMUM QUALIFICATIONS:

A high school diploma and two years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

POSITION QUALIFICATIONS:

General library knowledge, including familiarity with library procedures and policies; working knowledge of the library''s integrated library system and Microsoft Office applications; and strong customer service, communication, and interpersonal skills.

PREFERRED QUALIFICATIONS:

Some college coursework is preferred. Two years of library experience, preferably in an academic library, including experience with library shelving and maintaining materials in proper classification order, is preferred.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 50% - Monitors collections; ensures items are re-shelved in a timely manner; prepares items for withdrawal; integrates new items into the collection. Helps plan, oversee, and perform collection maintenance projects which include, but are not limited to, weeding, shifting, surveying, shelf reading, and other collection maintenance projects. Recommends policies/procedures to enhance stacks conditions and maintenance. Provides expertise in logistics and leads student employees for execution of these projects. - (Essential)
• 30% - Performs circulation desk and course reserves desk duties (including, but not limited to, circulating items, supervising desk student(s), dealing with circulation problems, assisting patrons with locating course reserves, receiving packages, and retrieving items from remote book drops). Opens the library on Sundays overseeing all circulation and library activity during this time (including, but not limited to, dealing with building maintenance issues and/or building/patron security issues), occasionally closes the library if needed, and works rotating Saturdays. This position also serves as one of two primary openers for the library. - (Essential)
• 15% - Collects detailed measurements of the collections to inform Reference librarians, the Circulation Department, and Library administration regarding use, growth, turnaround times, and accuracy of stacks maintenance work. Works closely with supervisor and subject librarians to plan and implement collection management projects. Provides expertise in logistics and leads student employees for execution of these projects. - (Essential)
• 5% - Other duties as assigned. - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Frequently
• Stooping: Daily
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Daily
• Lifting up to 25lbs: Daily
• Lifting over 25lbs: Occasionally
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:

• This position requires a criminal background screening.
• This position requires fingerprinting.
• This position is eligible for veterans' preference.

Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1.866.272.6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1

Work Hours: 11:30am - 8:00pm, Sunday; 6:30-3:00pm Monday - Thursday

FTE: 1.0

Closing Date: 8/21/2026