IMPD Payroll Specialist

IMPD Payroll Specialist

Salary

$47,736.00 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

10022

Department

IMPD-Admin

Opening Date

09/09/2026

Closing Date

10/9/2026 11:59 PM Eastern

• Description
• Benefits

Overview

Position responsible for maintaining and processing payroll and overtime records for employees of the Indianapolis Police Department. Work is of more than ordinary difficulty and complexity and is performed under general supervision, matters dealt with may change, but are governed by law, or established practices and procedures; incumbent is expected to make decisions where some variations occur; errors will cause liability by the Department and/or expense.

Agency Summary

We are dedicated to upholding the highest professional standards while serving the community in which we work and live. We are committed to the enforcement of laws to protect life and property, while also respecting individual rights, human dignity, and community values. We are committed to creating and maintaining active police/community partnerships and assisting citizens in identifying and solving problems to improve the quality of life in their neighborhoods. The agency can do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Maintains employee records of overtime worked and taken; updates employee status records for accurate calculations of overtime to be paid; maintains records for specific periods of time as required by law, City policies and Departmental policies; purges files periodically; prepares purged overtime records for microfilm by identifying individuals records and maintaining check sheets to compare upon receipt
• Calculates premium overtime payments for employees; monitors 28 day sworn pay periods to maintain accurate records of overtime usage and premium overtime payments; checks timecards against leave slips received to identify actual compensation required
• Designs and processes computer programs for overtime records for Department; develops special programs to generate reports designed to produce requested data; monitors same to ensure accurate compensation of overtime; ensures computer programs are in line with Fair Labor Standards Act; monitors misuse of overtime
• Prepares statistical, complex, and routine overtime reports on weekly, monthly, quarterly, and annual basis, as required by law, City and Departmental policies; submits same to supervisor for review and/or approval; maintains library of overtime reports for comparison and continued monitoring of overtime usage
• Distributes and monitors court time and travel time payment vouchers in compliance with Departmental policy; collates overtime, court time, and travel time payment vouchers and calculates same on submitted for payment; posts overtime payments on warrant register; prepares monthly statistical report on paid overtime/court time; monitors payments of overtime, court time, and travel time; advises supervisor of overtime, court time, and travel time usage for budget control purposes
• Responds to employee inquiries reference overtime records; assists employees by verifying records of overtime worked and premium overtime to be paid; ensures prior approval of overtime to be paid at premium time; notifies officers of discrepancies in records, or lack of authorized signatures; refers excessive overtime problems to supervisor for follow-up
• Receives shift differential vouchers; calculates shift differential totals to be paid; posts shift differential payments on warrant register; prepares monthly shift differential report and submits to supervisor
• Responds to employee inquiries reference overtime, court time, travel time, or payroll; provides information or routes telephone calls to appropriate personnel
• Assists in preparation of bi-weekly payroll records; proofreads records to ensure accuracy; assists in processing timecards for sworn employees at end of 28 day pay period and civilian employees on bi-weekly basis; assists in distribution of payroll checks
• Prepares and types inter-departmental memos and routine correspondence as directed; checks punctuation, grammar, and spelling to ensure accuracy; types personnel change forms reference payroll information as directed
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualifications

High School education or equivalent and two (2) years related experience/education (accounting, payroll, bookkeeping, record keeping, etc.). Requires attention to detail, ability to maintain accurate overtime records, and knowledge of records maintenance and basic mathematical concepts. Strict confidentiality and effective communication, computer operation and customer service skills are required. Knowledge of Civilian Employees Administrative Policies and Procedures Manual; functions of City agencies; Departmental structure and functions; Fair Labor Standards Act; records system maintenance; basic bookkeeping; standard office practices; standard operating procedures relating to Departmental correspondence; proper telephone etiquette. Must be able to apply principles to solve practical problems; apply basic mathematical concepts; handle routine public and Departmental contacts; explain procedures and regulations; communicate effectively, both orally and in writing compose and type financial reports and correspondence; spell; file alphabetically and numerically, and operate calculator and personal computer.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.

Working Conditions

Work is conducted in a standard office, field setting, and business (pawn shop) environments with some exposure to extreme weather conditions. Position is on a fixed shift with fixed days off, but duties may require overtime and schedule adjustments.

Physical Conditions

• Sitting at a desk the majority of the day
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
• Tasks may involve extended periods of time at keyboard or workstation
• Tasks require the ability to perceive and hear sounds and see visual cues or signals
• Tasks require the ability to communicate orally

All rates are weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:5e20097e-ebaa-4d21-bbda-dca9a0bec89b

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional:

<25-29 $0.058

30-34 $0.083

35-39 $0.099

40-44 $0.132

45-49 $0.223

50-54 $0.363

55-59 $0.600

60-64 $0.795

65-69 $1.329

70 + $2.054

IMPORTANT PERF UPDATE:

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR

1. All employees hired/rehired after to 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation

3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

3. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employees compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544

Employer City of Indianapolis and Marion County

Address 200 E. Washington Street

CCB 1501

Indianapolis, Indiana, 46204

Phone 317-327-5211

Website http://www.indy.gov