Immediate Opportunity as Executive Assistant in Los Angeles, CA

The ideal candidate will have strong executive support and administrative experience, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Manage incoming requests, prioritize inquiries, and facilitate communication between internal and external stakeholders.

Job Title: Executive Assistant
Location: Los Angeles, CA
Work Arrangement: Hybrid – 3 days onsite per week
Potential: Opportunity for full-time conversion
 
Job Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to two executives supporting Fandango and Rotten Tomatoes. One executive is based in Los Angeles and the other in Orlando.
The ideal candidate will have strong executive support and administrative experience, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This individual will be responsible for calendar management, travel arrangements, expense coordination, meeting logistics, and communication with internal and external stakeholders.
A genuine interest in the media and entertainment industry, along with an interest in marketing, is highly desirable.
Key Responsibilities
1. Calendar & Schedule Management

• Coordinate and manage complex executive calendars, meetings, and appointments.
• Arrange domestic travel, including flights, accommodations, and itineraries.
• Manage scheduling across different time zones and accommodate changing priorities.
• Coordinate internal and external meetings while ensuring efficient time management.

2. Communication & Stakeholder Management

• Serve as the primary point of contact for executive-related communications.
• Manage incoming requests, prioritize inquiries, and facilitate communication between internal and external stakeholders.
• Maintain a professional, polished, and personable approach when interacting with colleagues, clients, and business partners.
• Demonstrate excellent written and verbal communication skills.

3. Meeting & Event Coordination

• Organize meetings, events, and executive engagements.
• Coordinate video conferencing, AV requirements, meeting materials, and other logistics.
• Arrange refreshments and ensure meeting requirements are addressed.

4. Expense & Administrative Management

• Prepare and coordinate expense reports and reimbursements.
• Maintain department files, records, subscriptions, and memberships.
• Manage office administration, including supplies, deliveries, and general operational requests.
• Maintain confidentiality when handling sensitive business and executive information.

5. Project & Marketing Support

• Assist with special projects and marketing-related initiatives.
• Conduct preliminary research on marketing opportunities and key business initiatives.
• Support project coordination, documentation, and follow-up activities.
• Provide backup administrative support to other executive assistants when needed.

Basic Qualifications

• Bachelor's degree required.
• 2+ years of professional experience, preferably in an Executive Assistant or executive support role.
• Experience managing calendars, meetings, travel arrangements, and administrative responsibilities.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Desired Characteristics

• General understanding of and genuine interest in the media and entertainment industry.
• Strong interest in marketing and business operations.
• Professional demeanor and excellent communication skills, both over the phone and in person.
• Meticulous attention to detail and strong prioritization skills.
• Ability to handle confidential and sensitive information with discretion.
• Proactive approach, strategic thinking, and the ability to anticipate executive needs.
• Personable, collaborative, and team-oriented attitude.
• Comfortable working with internal and external stakeholders across different time zones.
• Previous experience in media, entertainment, or marketing environments is a plus.

Interview Process

• Two virtual interview rounds.
• One in-person interview with HR.