Hybrid Executive Assistant

A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days in office, Fridays remote.

About the Job:

¨Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to SharePoint

¨Coordinate and manage travel arrangements

¨Liaise with candidates, recruiters, and employees to schedule and coordinate interviews, including travel planning when needed.

¨Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc.

¨Create purchase orders in SAP, track requisitions and orders for future reference

¨Review cost center spending report and track spending vs. budget.

¨Trade Show Support:ordering and shipping trade show and / or promotional materials.

¨Event planning: internal employee events

¨Send out customer price notifications

¨Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed.

¨Sort mail, log deliveries and distribute packages, FedEx package/label preparation and pickup arrangements

¨Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAP

¨Act as site safety focal point for office workers.

¨Coordinate and order catering for business meetings as needed

¨Order supplies for office and maintain supply area.

¨Reviewinformation quarterly to ensure facility and safety information is up to date

About You:

¨Minimum of 5 years of administrative experience

¨BA/BS from a college or university a plus

¨Experience using SAP, SharePoint, or CRM a plus

¨Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨Able to create Excel spreadsheets

¨Flexible team player, willing to step in and assist as needed.

¨Strong communication skills: written and verbal

Salary, Benefits (medical, dental vision), 401K, Paid Vacatio

Hours: 7:30 AM-4:00 PM