HVAC Office Coordinator

Cooling Unlimited, a locally owned residential HVAC company established in 1986, is looking for an Administrative Assistant who enjoys supporting leadership, improving day-to-day processes, and helping a growing company run smoothly. This position is ideal for someone who enjoys structure, multitasking, and being a key part of a small, close-knit team.

Are you driven, organized, and motivated by seeing your work make a real impact? Cooling Unlimited, a locally owned residential HVAC company established in 1986, is looking for an Administrative Assistant who enjoys supporting leadership, improving day-to-day processes, and helping a growing company run smoothly. This position is ideal for someone who enjoys structure, multitasking, and being a key part of a small, close-knit team.Pay Range: $22.50 - 25.00 hourlyComprehensive Benefits:We offer 50% employer-paid medical, dental, and vision insuranceCompany-paid short and long-term disability insuranceCompany-paid life insurance401(k) retirement plan with 3% company matchPaid time off and paid sick timePaid holidaysPaid day off on your birthdayPosition: Office / Administrative AssistantSchedule: Monday through Friday, 8:00 - 5:00pmYour Role as an Administrative AssistantProvide administrative and clerical support our office operationsAssist with data entry, filing, and maintaining organized digital and paper recordsSupport scheduling, work order processing, and internal documentationHelp prepare invoices, reports, and basic accounting-related paperworkEnsure accuracy and organization across office systems and processesMaintain confidentiality and professionalism in handling company informationWhat We're Looking For:Proven experience in an administrative, clerical, or office support roleExperience in the construction, HVAC, or service-based industries is highly preferred Strong proficiency in Microsoft Office (Outlook, Word, Excel) and general office softwareTech-savvy with the ability to quickly adapt to new software and digital toolsAbility to multitask and prioritize in a fast-paced environmentReliable, punctual and dependableStrong communication skills and a team-first mindsetPreferred Qualifications:Familiarity with invoicing, work orders, or basic bookkeeping supportReady to join a family-oriented team where your leadership and expertise make a real impact? Apply today - we can't wait to meet you! (All applicants must apply online-no walk-ins, phone calls, or in-person submissions will be accepted.)