HVAC Estimator/project Manager

HVAC Estimator / Project Manager

Job Description

This role combines HVAC estimating and project management responsibilities for commercial HVAC replacement and construction projects, overseeing work from pre-construction through completion. You will develop detailed estimates, prepare customer proposals, and manage awarded projects to ensure they are delivered on time, within budget, and to a high standard of quality. The position offers direct ownership of projects, high visibility into project profitability, and frequent interaction with customers, engineering teams, field personnel, and leadership. This is an excellent opportunity for an experienced commercial HVAC professional who enjoys both technical work and customer-facing responsibilities and who is interested in long-term growth into project management, operations management, or estimating leadership roles.

Responsibilities

• Evaluate existing commercial HVAC systems to identify replacement and upgrade opportunities.
• Develop complete project cost estimates for commercial HVAC replacement and construction projects, including labor, materials, equipment, and subcontractor costs.
• Obtain and analyze vendor and supplier pricing to support accurate and competitive estimates.
• Prepare clear, professional customer proposals and present them as needed to secure new work.
• Manage awarded mechanical construction projects from pre-construction through completion, ensuring scope, schedule, and budget alignment.
• Coordinate engineering and construction activities, including design-build efforts and collaboration with internal engineering teams.
• Plan and schedule major project milestones and track progress using project management tools.
• Oversee multiple projects simultaneously, prioritizing tasks and resources to meet deadlines.
• Administer project documentation, including RFIs, submittals, and change orders, ensuring accurate and timely processing.
• Use software tools such as Bluebeam, AutoCAD, Procore, and Microsoft Project to support estimating, coordination, and project tracking.
• Monitor project budgets, manage cost controls, and support overall project profitability.
• Maintain strong customer relationships throughout the project lifecycle, providing regular updates and addressing issues promptly.
• Coordinate with vendors, subcontractors, and field personnel to ensure materials, equipment, and labor are available as needed.
• Support field teams with clear drawings, specifications, and instructions to ensure proper installation and system performance.
• Ensure timely project billing, documentation, and closeout, including final reports and project handover.
• Collaborate closely with operations, service, and other internal departments to deliver seamless project execution.
• Participate in company-wide initiatives, training, and process improvements related to estimating and project management.

Qualifications

• Experience working on diverse commercial mechanical construction projects.
• Experience in both replacement and new construction HVAC projects.
• Experience working closely with field personnel, operations teams, and leadership.
• Interest in long-term career growth into project management, operations management, or estimating leadership roles.
• Comfort working in a hands-on, blue-collar, non-corporate culture.
• Ability to adapt to changing project priorities and manage multiple stakeholders effectively.
• Strong problem-solving skills and a proactive approach to resolving project challenges.
• Commitment to continuous learning and participation in company-provided training programs.

Work Environment

This is an in-person role based primarily in an office setting with regular visits to active project sites. You will work closely with a construction management team of more than 25 professionals within a larger organization of over 200 employees across trades and installers. The culture is practical and blue-collar in nature, with leadership and ownership coming from the trades rather than a large corporate setting. The environment is fast-paced, with multiple concurrent commercial mechanical construction projects and frequent collaboration with engineering, operations, and service departments. You will interact regularly with customers, vendors, subcontractors, and field personnel, and you will use tools such as Bluebeam, AutoCAD, Procore, and Microsoft Project to manage estimates, documentation, and schedules. The company supports work/life balance and offers benefits such as a company-wide bonus program, affordable medical, dental, and vision coverage, a 401(k) program, company-paid life and disability insurance, paid training programs and apprenticeships, vacation and holiday paid time off, apparel credit, referral bonuses, and participation in an employee ownership structure as an ESOP.

Job Type & Location

This is a Permanent position based out of Harleysville, PA.

Pay and Benefits

The pay range for this position is $80000.00 - $110000.00/yr.

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Workplace Type

This is a fully onsite position in Harleysville,PA.

Application Deadline

This position is anticipated to close on Aug 21, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.